INTERNAL ORDERS
This is used to view costs for a specific
task.
Eg. A) Vehicle wise running expenses
Management has to task decision whether to
sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle B) Repairs to the vehicle
It we take GL accounts in FI –we will not
create each vehicle wise petrol expenses and repairs account.
In cost center accounting –vehicles will be
under administration cost center and the petrol expenses repairs and
administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we
can get the costs.
A)
Telephone expenses:
If we want to
know telephone wise expenses in FI –we will have one account for all
telephones.
If we take cost
center –It will be entered in administration cost center - We can not get
telephone wise expenses directly.
By creating
telephone as an order we can get telephone wise expenses.
B)
Production order costs
In a month no. of production orders will be executed. Some
production orders consume more raw material and same production orders consume
less raw material.
If FI we have only GL account raw material consumption – We don’t
know order wise consumption.
By crating
production order, we can get order wise costs.
C)
Exhibition costs
Company is
conducting an exhibition
Salesmen
salaries One
account
Conveyance Different
account
Advertisement Different
account
Discounts Different
account
We
don't know the exhibition costs by creating an order we can get exhibition
costs
Orders will be of 2 types
1)Real orders 2)Statistical
orders
Settlement is possible settlement
not possible
We can settle order statistical
orders are used for decision making
To Cost Center
(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center –To cost
centers allocation by assessment / Distribution periodic reposting / Indirect
activity allocation.
When we transfer from Internal order
settlement.
Eg. Telephone expenses Dr 50000 Cost center Dept
Order
Tel no.66110883
To Bank 50000
The cost will
be allocation to production orders from CO
In the production order valuation we can’t
take.(50000+50000)
We have to take only one time 50000
When we are posting to no. of cost objects
are will be real and others will be statistical.
At the time of order creation there is a
statistical order check box.
A)
When we select statistical
order is statistical order check box.
Order is
statistical (Automatically cost center will be real)
B) If we don’t select statistical
order check box
Order
is real (Automatically cost center will be statistical )
Statistical order :
Telephonewise expenses order we create as
statistical order.
Telephone expense Dr 50000 Cost
center Dept A
Order
Telephone no.66611983 Statistical
To Bank 50000
Telephone expenses 50000 Allocation to paid
order 50000
Cost center Dept A – Zero
In the month end we allocation costs from
Dept A to production orders there by cost center Dept A will be zero.
Order telephone no.66611983
Telephone expenses 50000
Management can see telephone wise expense
at any point of time afterwards.
Suppose we create order as real order
Telephone expenses Dr 50000 Cost center Dept A
To
Bank 50000 order telephone no.66611983 Real
Cost center c data
Telephone Expenses 50000 Order
Telephone no.6661987
Telephone expenses 50000 Allocation
to production 50000
Order will be zero
In the month end we allocate cost from
order telephone no.66611983 to production order there by order will be zero.
Afterwards management can’t see telephone
wise expense.
Creation
of order types:
Path : SPR O –Controlling –Internal orders – order
master data-Define order types (KOT2_OPA)
Select new entries
button
Order category :Select 01 Internal order
(Controlling)
Enter
Order type :BILT
Description :Telephone orders
for BIL
Planning profile :select 000001 (General
budget /plant profile)
Object class :Select Over head
cost
Select release
immediately check box
Save
We get message
no.range not processed
Ignore the message
press enter
Select assign
/change interval button beside no.reage interval
Double click order
type :BILT
Select motor pool
A-ZZZZZZZZZZZZ(External)
From the menu
select Edit à Assign element group
Save
Ignore the message
press enter
Creation
of filed status group by making cost center and internal order required entry
fields (OBC4)
Select field
status variant :BIL
Double click on
field status group folder
Select field
status group G004 cost accounts
Select copy as
button
Change the filed
status group to G002
Change the text to
cost accounts (CC & IO required) IO
=Internal order
Enter
Save CC=Cost Center
Press enter to
save in your request
Double click on
G002
Double click on
additional account assignment
CO /PP order make it required entry field.
Save
Creation
of GL master telephone expense (FS00)
Give the GL
account no.400305
Company code :BIL
Select with
template button
GL account 400300
Rent account
Company code :BIL
Enter
Change short text
and GL a/c long text to Telephone expenses
Select crate /
Bank/Interest tab
Change the filed
status group to G002
Save
Select edit cost
element button
Valid from date :01.04.2008
Enter
Cost element
category :Select 1
Save
Creation
of Internal orders:
Path :Accounting –Controlling-Internal orders-Master data-Special
functions –Order –Create (Tr code is KO01)
Order type :Select BILT
Enter
Order no. :BIL 66611983
(Telephone no.)
Description :Telephone order
no.66611983
Company code :BIL
Business area :BILH
Select control
data tab
Select statistical
order check box
Save
One more order
Order type :BILT
Enter
Order :BIL66611984
Description :Telephone order
no.66611984
Company code :BIL
Business area :BILH
Select control
data tab
Select statistical
order check box
Save
Creation
order group
Up to master data the path is same à Order groupà
Create (Tr code is KOH1)
Give the order group name :BILHYDTEL
Enter
Description :Hyderabad
Select insert order button(Select menu barà Edit à Orderà Insert Order)
Select to orders :BIL66611983
:66611984
Save
Posting
of transaction in FI (F-02)
Document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :400305
Telephone exp
Enter
Give the amount :100000
Cost center :Dept A
Order :BIL66611983
Text :Telephone
expenses
Posting key :50
Account no. :200105
(SBI current account )
Enter
Amount :*
Business area :BILH
Text :+
From the menu
select –Document –Simulate and save
To
view internal order wise report
Path :Accounting –Controlling-Internal
order-Information system-Reports for Interval orders -Line items –Order -Actual
line items-(Tr. Code is KOB1
Give the order no.BIL66611983
Remove the order group
Execute
Keep the cursor and telephone expense line
item select document button
Planning
order wise
Path :Accounting –Controlling –Internal orders
–Planning –Cost and activity inputs –Change (KPF6)
Version :0
From period :8 (November)
To period :8
Fiscal year :2008
Select next page
or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone
expense
Select from based
radio button
Select view screen
button
Cost element :400305
Total plan cost :75000
Select save button
or Ctrl+S
To
view variant report order wise
Path :Accounting Controlling-Internal order
–Information system-Reports for internal order-Plant /Actual comparisons-Order
:Actual / plan / Variance (S_ALR_87012993)
Controlling area :BIL
Fiscal year :2008
Fiscal year :2008
From period :8 (Current month)
To period :8
Pant version :0
Order values :BIL66611983
Execute
Real
orders:
They are used for vehiclewise expenses
Petrol expenses Dr 50000 Order
no.AP9Z1234
To
Bank 50000
In the month end:
Cost
center Dept A
Order no.AP9Z1234 Settle to Cost center Dept B
Cost
center Dept C
Settlement can be percentage basis / ratio
basis /Amount basis
Order
No AP9A1234
Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000
Dept C 10000
------- ------
50000 50000
==== ====
Order will be zero
Petrol expense Dr 50000 Cost
center:Common
Order
No.AP9Z1234 Statistical
To
Bank 50000
In the month end from cost center common
allocate to Dept A, Dept B and Dept C by assessment / Distribution / Periodic
posting /Direct activity allocation.
Cost
center common
Petrol Expenses 50000 Allocation
to Dept A 25000
Dept B 15000
Dept C 10000
--------- -------
50000 50000
==== =====
Cost center will be zero
Order no.AP9Z1234
Petrol expense 50000
=====
Management can see vehicle wise expenses at
any point of item afterwards.
Creation
of filed status group by making only internal order required entry filed (OBC4)
Select filed
status variant :BIL
Double click on
filed status group folder
Select field
status group G002
Select copy as
button
Change field
status group to G010
Change the text to
cost accounts (IO required )
Enter and save
Press enter to
save in your request
Double click on
G010
Double cock
additional account assignments
Cost center make
it optional entry field
Save
Creation
of GL master petrol expense under
administration group (FS00)
Give the GL
Account no. :400310
Company code :BIL
Select with
template button
Give the GL
account no.400300 Rent account
Company code :BIL
Enter
Change short text
and long text to petrol expenses
Select create/bank
/interest tab
Field status group
:G010
Save
Select edit cost
element button
Valid from date :01.04.2008
Enter
Cost element
category :01
Save
Creation
of secondary cost element i.e. Statement cost element (KA06):
Give the cost element :1000001
Enter
Name and description settlement cost
element
Cost element category :Select 21 internal
settlement
Save
Maintain
allocation structure:
Path :SPRO-Controlling –Internal orders-Actual
posting- Settlement-Maintain allocation structures
Select new entries
button
Allocation
structure :B1
Text :BIL allocation structure
Save
Press enter to
save in your request
Select :B1
Double click
assignments folders
Select new entries
button
Assignment :01
Text :Vehicle
expenses settlement
Save
Select :01
Double click on
source folder
From cost element :400310 Petrol
expenses
Save
Press enter to
save in your request
Double click on
settlement cost elements folder
Select new entries
button
Receiver category :Select CTR cost
center
Settlement cost
element :1000001
Save
Petrol expenses will be settled to cost
center by using secondary cost element settlement cost element.
Through orders.
Maintain
settlement profiles:
Same path
Double click on
maintain settlement profiles
Select new entries
button
Settlement
profiles :BIL1
Description :BIL settlement
profile
Allocation
structure :B1
Select to be
settled in full radio button
Double click on
CTR cost center
Select %
settlement check box
Select equivalence
number check box
Select amount
settlement check box
Under valid receivers
For cost center :Select settlement
required
Max.no.
distribution rules :999
Residence time :12 months
Save
Press enter to
save in your request
Rule
1:
Order no.AP9Z1234 settle cost center Dept A 30000
Petrol expenses 50000 settle cost center
Dept B 15000
Dept C 5000
Rule
2
Order No.AP9Z1234 Settle to cost center
Dept A 85%
Petrol expenses 50000 Settle to cost center
Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4
Petrol exp 50000
Dept 3
Maintain
number range for settlement documents:
Go through Same path (Tr.code is SNUM)
Select
maintain groups button
Double click on
controlling area BIL
Select Standard
accounting document check box
From the menu
select EditàAssign element group
Save
Ignore the message
press enter
Creation
of order type (KOT2_OPA)
Select new entries
button
Order category :Select 01 Internal order
(controlling)
Enter
Give the order
type :BILV Vehicle order
type BIL
Settlement profile :BIL1
Budget profile :0000001 (General budget
profile)
Object class
select :Overhead costs
Select release
immediately check box
Save
Ignore the message
press enter save in your request
Select assign
/Change intervals button beside no.range interval
Double click on
BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu
select Edit –Assign element group.
Save
Ignore the message
press enter
Define
co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
Give the
controlling area :BIL
Select maintain
groups button
Double click on
KOAO actual settlement
Select co.no.range
interval for BIL check box
Form the menu
select Edit –Assign element group.
Save
Ignore the warning
message press enter
END
USER AREA:
Creation
of internal order (KO01)
Give the order type :BILV
Enter
Give the order :AP9Z1234
Description :Vehicle
no.AP9Z1234
Company code :BIL
Business area :BILH
Select control
data tab
Deselect
statistical order check box
Select settlement
rule button
Category :CTR cost center
Settlement
receiver :Dept A
Give the
percentage :70
One more
Category :CTR
Settlement
receiver :Dept B
Percentage :30
Save
Ignore the warning
message press enter
Posting
of petrol exp F-02
Give the document
date :Today’s date
Type :SA
Company cod :BIL
Posting key :40
Account no. :400310 petrol exp.
Enter
Give the amount :100000
Give the order no. :AP9Z1234
Text :Petrol
exp.
Posting key :50
Account no. :200105 SBI current
account
Enter
Amount :*
Business area :BILH
Text :+
From the menu
select menu document –Simulate and save
Actual
settlement :
Path :Accounting –Controlling-Internal order-Period
end closing-Single functions-Settlement –Individual processing (K088)
Give the order :AP9Z1234
Settlement period :8 (current month)
Fiscal year :2008
Deselect test run
check box
Select check
transaction date check box
Select execute
button
Select details
list button
Note : Order
means overall expenses Eg: Vehicle
Expenses
Cost Element
means each item wise :Eg.Vehicle expenses for Petrol, Repairs, Driver salary
etc
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