what is sample document and how to post it in sap fico

Sample document:

This is used for month end provisions

Salaries A/c   Dr.       100000

Rent               Dr        50000

Wages            Dr       500000

            To outstanding                     650000

Create a sample document and store in the system  every month by coping sample document number and by changing date and amount we an post the provisions we will not forget any provisions.

Steps:

1. Create 3GL masters

A)   Salaries A/c         Personnel cost

B)   Rent A/c   Administration

C)   Outstanding expenses – Current liabilities & Provision

2. Difference no.range interval for no.range X2
3. Creation of sample document
4. posting of transaction by copying sample document

To check account groups for giving account numbers. The transaction code is OBD4

Select position button

Give the chart of accounts : AML

Enter

The personnel cost is 400100-400199

Administration range 400300-400399

Current liabilities & Provision range is 100500-100599

Creation of GL masters (FS00)

Give the GL Account 400100

Company code                     :AML

Select with template button

Give the GL Account 100000 (Equity share capital )

Company code                     :AML

Enter

Change account group to personnel cost (Staff cost)

Select P & L statement radio button

Change short text to Salaries A/c

Change long text to Salaries A/c

Other fields are common

Select save button  or Ctr+S

GL A/c No:                             .400300

Company code                     :AML

Select with template button

Give the GL account           :400100 salaries

Company code                     :AML

Enter

Change account group to Administration

Change short text to Rent account

Change long text to Rent account

Other fields are common

Select save button or Ctrl+S

GL Account                           :100500

Company code                     :AML

Select with template button

Give the GL account           :100000 (Equity share capital)

Company code                     : AML

Enter

Change account group to Current liability & Provisions.

Change short text to Outstanding express

Change GL Account Outstanding express

Select control data tab

Select open item management check box

Save

Define no. range interval for no. range X2:

Path: SPRO – Financial accounting –Financial accounting global settings – Document – Document number ranges- (Tr.Code is FBN1)

Give the company code      :AML

Select change intervals button

Select interval button

No. range                              :X2

Year                                        :2008

From number                        :500001

To number                             :500100

Enter & Save

Ignore the message press enter

Creation of sample document

Path: Accounting – Financial accounting – General ledger - Posting – Reference documents – Sample document (F-01)

Document date         :30.09.2008

Posting date              :30.09.2008

Type                           :SA

Company code         :AML

Posting key               :40

Accounting               :400100 (salaries a/c)

Enter

Ignore the warning message ,press enter

Amount                      :500000

Business area          : AMLH

Text                             : Salaries provision for the month

Posting key:              :40

Account                     :400300 (Rent account)

Enter

Account                     :75000

Business area          : AMLH

Text                             : Rent provision for the month

Posting key:              :50

Account no.              :100500 (out standing exp)

Enter

Amount enter            : *

Business area          :AMLH

Text                             : Provision for the month

Select save button or Ctrl+ S

We get a message document 500001 was stored in company code : AML

Posting of transaction by coping sample document : F-02) 

From the menu select document post with reference.

Give the document no.                         :500001

Company code                                       :AML

Fiscal year                                               :2008

Select display line items check box

Enter

Change the document date                :31.10.2008

Posting date                                            :31.10.2008

Enter

Ignore the warning message press enter

Change the amount to 600000

Text                                               :Add October (Salaries for the month of October)

Amount                                        :0

Enter

Line item having zero will not update records

Ignore the warning message

Amount enter                              :*(star )

For text                                         : Add October

From the menu select document simulate

Select save button or Ctrl+S