how to post individual, reversal and mass reversal documents in sap fico

REVERSELS:

1.    Individual Document Reversal (FB08)

2.    Reversal of Reversed document (F-02)

3.    Mass Reversal (F-80)

4.    Clearance Items Reversal (FBRA)

5.    Accural/Deferral document reversal (F-81)  

1. Individual Document Reversal

A)   To reverse one document at the time

B)   To give reversal reason

C)   At the time of reversal, it we do not give reversal date it takes original document posting.

Date incase, that period should be open

1. Document posted on 10^th April 2008 Doc.No.1 Generated
2. Now, we have open the periods from September 2008 to October 2008

6,2008 – 7,2008

3. Ledger scrutiny - Doc.No.1 is wrong

Document No.

Reversal reason

Reversal date                       Blank

Save

It takes original document posting date 10/04/2008

It can not reverse, since the April period is not open

Path : Accounting – Financial Accounting – General ledger – Document – Reverse – Individual Reversal (FB08)

Give the document no.                        :1

Company code                                   :AML

Fiscal year                                         :2008

Select 01 reversal reason

Posting date                                      : Blank

Select display before reversal button

Select back arrow

Select save button or Ctrl+S

From the menu select Document –>Display

Select Go to  Display document Head button (F5)

Double click on document no.1

Select display document header button

1. Posted Documents                 1

                                                2

                                                3

                                                4

                                                5

6 Reversal for 1

           7 Reversal for 2

2. Document type and no./ranges : OBA7

Select type                               : SA                            

Select details button 

Number range                          :01

Reversal Doc.type                    : AB

3. Document display                 : FB03

Company code                         : AML

Doc. Type                                : SA original documents                

                                                 AB Reversed documents

2. Reversal of Reversed Document

Indirect method (work around)

To reverse Doc No.2  By mistake we have reversed Doc.No.1 and it has generated Doc.No.18.

Use transaction code F-02.

From the menu select post with reference

Give the document no.                 :18

Company code                            :AML

Fiscal year                                  :2008

Select generate reverse posting check box

Select display line items check box

Enter

Enter once again

Change the text to reversal for Doc No.18

Enter

Text                                               :+

Enter

Save

Enter

From the menu select Document  ->Display

Select display document header button

3. Mass Reversal

  A)To reverse more than one document at time we use mass reversal.

  B) The documents to be reversed can be continuous numbers or random numbers.

Path: Accounting – Financial accounting – General ledger – Document – Reverse – Mass reversal (F.80)

Give the company code                  : AML

To reverse random numbers

Select multiple selection button beside document no.(-->)

Under single values

Give document no  .2

                                    4

Select copy button

Reason for reversal 01

Select test run check box

Execute

Select reverse documents button

Cleared Items Reversal

1. Go and see open item managed account transactions (FBL3N)

Give the GL Account Number 100500 (out standing exp)

Company code                                 : AML

Select clear items radio button

Execute

Out standing exp A/c

                        01

10 Bank         15000                  9          Rent               15000

                                                CI

                                                9          Rent               15000 Cr

                                                10        Bank               15000 Dr

Stop payment instructions to the banker

A)   Reset cleared items – Delink   between the provision and payment.

Out standing expenses      A/c

            01

10 Bank                                 15000             9          Rent               15000

B)   Reverse cheque transaction

Out standing expenses A/c

                                                            01

                                    9          Rent                                                   15000

Path: Accounting – Financial accounting – General ledger-Document –Reset clear items (Tr.Code is FBRA)

Clearing document                  : 10

Company code                        : AML

Fiscal year                              : 2008

Select save button or Ctrl +S

Select resetting and reverse button

Reversal reason                   :01

Enter

We get a message clearing 10 reset

Enter

Go and see open item managed account transactions Tr code is FBL3N

Give the GL Account no.100500 outstanding expenses

Company code                     : AML

Select open item radio button

Execute