OPEN AND CLOSE POSTING
PERIODS
Fiscal year : April 2008 – March 2009 – F.Y
2008
August
2008 – March 2009
5,2008
– 12,2008
Open
means: from August 2008
Close
means: to March 2009
Company
codes : AML ASL AIL
All
company codes
Fallow
the same
Open
and close periods
Option
1
A)
Define
posting periods
Variant
…………… X
B)
Assign
posting period
Variant
to company codes
X……….AML
X……….ASL
X……….AIL
C)
Define
open and close periods for variant X
For
X,5 2008 – 12,2008
Option-2
Each
company code
having
separate open
And
close posting period variant X Y Z
Assign
posting period variant to company codes
X
to AML Y to ASL Z to AIL
Period
for variant
July
2008-March 2009 April 2008 to March 2009 Sep. 2008 to Sep. 2008
For X For
Y For
Z
04,2008 12,2008 06,2008
In
this step we are defining which periods are open for posting.
Define variants for open posting
periods:
Path : SPRO – Financial accounting global setting – Document –
posting periods-Define variants for open posting periods(OB52)
Select new entries button
Variant Name
AML posting period
variant for AML
Ctrl+S, press enter in
save
Assign posting period variant to company code:
Path : SPRO-Financial Accounting-
Financial accounting global settings- Document – posting periods – assign
posting period variant company
code.(OBBP)
Select position button
Give the company code AML
For company code AML
assign variant AML select save button or Ctrl+ S
Press enter to save in
your request.
Define open and closed posting periods for
variant::
Path: SPRO – Financial
accounting Global settings – Document – Posting periods- open and close posting
periods.(OB52)
Select new entries button.
Vare : Select AML
Account type (A): Select
+ (valid for all accounts type)
From Account Blank
To account Blank
From period one (1) 1
Year 2008
To period 12
Year (Fiscal year) 2008
From period2 13
Year 2008
To period 16
Year 2008
Second column is option
(from period 2)
Authorization group
(Au.Gr): Blank
Select save button or
Ctrl+S
Select your request and
press enter to save in your request.
Authorization Group:
This screen is required
every month in production client nobody will have access for customization
areas.
The same screen is given
at user level when it is available at user level, the users will misuse.
SAP has given
authorization group.
BASIS Administrator gives
authorization group say X and X will be assigned to user IDs manager accounts
and deputy manager accounts.
When we open the system
with the above user IDs then only we can change the periods at the user level.
Posting periods entry at end user area:
Path:
Accounting –Financial accounting –General Ledger - Environment –Current settings-open
and close posting periods ( Transaction code :S_ALR_87003642)
Select position button
Posting period variant:
AML
Enter
Document type and no. ranges
In normal accounting,
account person only will pass all the entries. He will get voucher no’s
continuously. In SAP voucher we call it as document.
FI Accounts Person MM Stores Person SD
Material Receipt 1
Payment 2
Sales 3
Receipt 4
To get document number
serially SAP has given document type
Doc.type SA RE RV
No.Range 01 02 03
No.Range interval 1-100000 100001-200000 200001-300000
We are getting the
document no’s continuously by seeing the document number we can tell where it
is generated.
In a year 100000 vouchers
are consumed system gives a message we give available numbers 300001-400000
Path:SPRO-Financial
accounting-Financial accounting Global settings –Document –Document
Header-Define Document Types (Tr.code:OBA7)
Select position button
Document
type select : SA
GL
Account document
Enter
Select
type :SA
Select
details button (Ctrl+Shift+F2)
Number
range
:01
Select
number range information button 2010
Give
the company code : AML
Select
change intervals button (↓)
Select
interval button
No.
range
:01
Year :2008
From
number :1
To
Number :100000
Current
number :0
Deselect
external(Ext) check box
If we select external
check box, we have to give at the time of
posting what should be the document number.
Select press enter.
Select save button or
Ctrl+S
Ignore warning message
press enter
Number range interval
can’t be transported to production client – what ever number for development
client for testing.
1. Consultant is an outsider – he does not know how
many document numbers are required for each area.
2. All the departments want to have 1—100000 which is
not possible. In live environment, before going live all the department heads
sit together and decide for production client.
What should be FI
document number
What should be MM document number
What should be SD document
number.
SAP have given two
options.
Option1: Year specific Option
2: Common to all years
01-2007-1-100000 500000
500001 01-9999-1-100000
01-2008-1-100000 3000
3001 53000-53001-53002
1st Entry
Date:24.09.2008 9999
means any year
Posting date:24.09.2008 in 2nd
option we don’t know how many
2nd Entry
Entry date:29.09.2008 Documents we
have posted for each year
Posting date:31.03.2008
Note: companies follow 1st
option.
Field status variant and field status groups:
At the time of posting on
screen we get around 70 fields. Fields are quality, text (Narration), business
area, value date
Debit 70 Filed
Credit 70 Filed
------
140 Filed
====
If we start filling up all the fields it takes
so much time to post one document.
SAP has given a facility
to make any filed as
1. Suppress 2. Required 3. Optional
1. Suppress: The filed will not be visible on screen a
the time of posting.
2. Required:
We have to enter values to the field
compulsory. The field value will appear with question mark or tick mark-without
entering the values we can not go to next screen.
3. Optional:
The field will be visible on screen our choice to enter values or not the
fields selection is not common to all accounts. It depends on the account what
we are using. In case of sales account quantity filed is required. In case
of repairs account quantity filed is not
required, we have 1000 accounts – we have to create 1000 scenarios. In stead of
creation of 1000 scenarios SAP have given field status groups.
Filed status Group Suppress
required optional
Repairs A/c General
Equity share capital
Sales A/c materials
quantity select
Purchase A/c
Cash A/c Bank
Accounts
Bank A/c cost
Accounts
- When we create accounts we have to assign
field status group.
- For filed status group we is field is
suspected and which filed is optional.
- At the time of posting by the user-he
gives the account number the screen will appear based on the fields
selection to the field status group which is assigned in account number.
- Filed status groups are created under
field status variant and field status variant is assigned to company code
/ codes.
Afterwards:
Cash account Dr
To Equity share capital
Bank accounts
|
Value date text Business
area
|
Required Entry
General
^
Text
Business area
|
Required entry
Screen layout at the time
of posting
Path:SPRO-
Financial accounting – Financial global settings – Document –Line
item-Controls- Define filed status
variants.
Select
field status variant 1000 that is IDES group
Select
copy as button (F6)
Change
filed status variant (FSTV) to AML
Change
field status name to field status VAR for AML
Press
enter
Select
copy all button
We
get a message number of dependent entries copies 47
Enter
Select
save button or Ctrl+ S
Select
your request and press enter to save in your request.
Select
field status variant : AML
Double
click on field status groups folder
Double
click field status on G001 that general (with, text, allocation)
Double
click on General data
Text
make it required entry filed
Select
next group button
Select
next page or page down button two times.
Business
areas make it as required entry field
Save
Double
click on field status group G005
That
is Bank A/c obligatory value date
Double
click on General data
Text
make it as required entry field
Select
next group button
Select
next page or page down button two times.
Business
area make it as required entry field.
Select
next group button two times,
Value
date make it as required entry filed.
Save.
Value date( Effective
date):
Term loan from IDBI :20.09.2008
Deposit by us in our bank :22.09.2008
Document date :22.09.2008
Posting date :22.09.2008
In SAP we have interest
calculations, Interest calculations in our book from 22.09.2008 where as IDBI
calculates from 20.09.2008. There will be mismatch.
Interest calculations:
Value date :Required entry
filed
Document date :22.09.2008
Posting date :22.09.2008
Value date: 20.09.2008 field is
modifiable after posting .
In our books also
interest will be calculated from 20.09.2008
Value date :31.08.2008
DOC & POS
Assign company code to field status variant :
Path:
SPRO-Financial accounting-Financial accounting
Global settings-Document – Line time-Controls-Assign company code to
field status variants.
Select
position button
Give
the company code :AML
Enter
For
company code :AML
Assign
field status variant :AML
Select
save button or Ctrl+ S
Press
enter to save in your request
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