ACCOUNT PAYABLE
This
is sub ledger (subsidiary ledger). This is used when material management (MM)
module is not implemented for all type purchases material purchase services.
When
Material Management(MM) module is implemented.
This
is used for services where TDS is to be deducted.
Eg.Job
work charges /legal and professional charges
In
normal accounting for raw material purchases.
Purchase A/c Dr
To party
In
SAP :for Raw material purchases
Inventory RM Dr General ledger
To party Sub ledger –Sundry creditors –General ledger
|
Reconciliation
account on control account
Trail
balance will not match –when we post to party automatically it updates sundry
creditors –RM
Basic
settings for account payable:
- Creation of vendor
account groups
a) we create FI vendors
services parties
b) MM vendors -Reconciliation
account
Material parties -Required entry field
- Create number range for vendor accounts:
- Assign number range
group to vendor account group.
- Define tolerance group
for vendors.
- Creation of 2GL masters.
a) Inventory raw material - Current assets, loans &
advances
b) Sundry creditors – RM -Current liabilities &
Provisions
6. Creation of vendor master
7. Document type and no.ranges
KR: Vendor invoices
KZ: Vendor payment
KA: Vendor document for
transfers / Reversals
8. Posting keys :31 Vendor credit
:25 Vendor debit
Creation of vendor accounts groups:
Path :SPRO
–Financial accounting –Accounts receivable and accounts payable-Vendor
accounts-Master data-preparation for creating vendor master data- Define
account groups with screen layout (vendors)
Select new entries button
Account group :AML1
Name :FI
vendors for AML
Double click on company code data
Double click on account management
Reconciliation account make it required entry field
Cash management group make it suppress
select save button
select create request button
short description :AP customization for AML
enter
press enter to save in your request
select next entry button
account group AML2
Name :MM
vendor for AML
Double click on company code data
Double click on account management
Reconciliation
account : Make it required entry
filed.
Cash management group select suppress
Save
Create number range for vendors
account :
Up
to preparation for creating vendor master data path is same
Create
number ranges for vendors account.(Transaction code is XKN1)
Select change intervals button
Select interval button
Number range :13
From no. :4200001
To no. :4300000
Enter
Select interval button once again
No.range :14
From No. :4300001
To no :4400000
Enter
Save
Ignore the warning message press enter
Assign number range to vendor account groups:
Same
path
Select position button
Account group :AML1
Enter
For account group :AML1
Number range :13
Account group AML2
Number range :14
Press enter to save in your request
Define tolerance group for vendor
Path
:SPRO-Financial accounting-Account receivable and account payable-Business
truncations-Outgoing payments-manual outgoing payments-Define
tolerances(Vendors)
Select
new entries button
Company
code :AML
Tolerance
group : Blank
Description :Tolerance
group for AML
Save
Press
enter save in your request
Creation 2GL masters (FS00)
Give the GL account no.200120
Company code :AML
Select with template button
Give the GL account no.200100 Cash A/c
Company code :
AML
Enter
Change short text and GL A/c long text to Inventory RM
(Raw material)
Select create /bank /interest tab
Field status group change to G001
Deselect relevant to cash flow check box
Save
One more A/c
GL Account No.100501
Company code :AML
Select with template button
Give the GL A/c No.100500 (Outstanding exp)
Company code :AML
Enter
Select type/ Description tab
Change short test and GL account long test to Sundry
Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key :Select
012 vendor number
Select create /bank /interest tab
Field status group change to G067 (reconciliation
accounts)
Save
Creation of vendor master:
Path :
Accounting-Financial accounting –Account payable-Master records-Maintain
centrally-Create (Transaction code is XK01)
Give the company code :AML
Account group :AML1
Enter
Title :Select
company
Name :Birla
Chemicals Limited
Street :
Ameerpet
Post :500082
City :Hyderabad
Country :In(India
Telephone no. :040123456
Select next screen button three times
Reconciliation account :Select
100501 (sundry creditors raw materials)
Sort key :012
Vendor no
Select next screen button
Payment terms :Select
0001 (payable immediately)
Tolerance group :Blank
Select check double invoice check box
Save
MM
Module
Purchase
order
|
Goods
receipt
|
Invoice
verification
FI
Module
Document
date :Party bill date 01.10.2008
Posting
date 31.10.2008 07.11.2008
Reference
vendor no. party bill no.
1234 1234
| |
Save save
Doc
no.100001
System
gives a wrong message no.100001 is posted to the party with the same amount. Do
you want to post once again.
Provided
we select check double invoice check box (If MM module is not implemented and
same bill two times entry)
Document types and no. ranges (OBA7)
Select
type --> KR --> Vendor invoice
Select details button
Number range 19
(Note down the no.range)
Select number range information button
Give the company code :
AML
Select change intervals button
Select interval button
No.range :19
Year :2008
From no. :100001
To no. :200000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type -KZ
vendor payment
Select details button
No. range 15
(note down the no.range)
Select no.range information button
Give the company code :AML
Select change intervals button
Select interval button
No.range year
From no. To no.
15 2008 200001 300000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type – KA vendor document
Select details button
No.range :17
Select no.range information button
Company code :
AML
Select change interval button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
Ignore the message press enter
give the paying company code :AML
Normal
TERMS
OF PAYMENT
Lot number :2
HOUSE BANK
Bank
branch name
Bank
Address
Contact
person
Telephone
no.
Senario1
1.
House bank --> SBI Main branch
No.of
account Current
A/c Current A/c Current C/A
ID’s
(Identification) No.1 No.2 No.3
Scenario
2
2 House banks SBI
Main branch BI
Begumpet Branch
| |
Account ID Current A/c No. Current A/c No.
Steps:
1) Creation of GL Master à SBI current account à Under Current assets ,
Loans & Advances
2) Define House bank
3) Creation of check lots à check from no., check to no.
*
In SAP check mean cheque
- Creation of GL Master (FS00)
Give the GL account no.200105
Company code :AML
Select with template button
Give the GL account no. : 200100
Cash A/c
Company : AML
Enter
Change short text and GL account long
text à SBI current A/c
save
- Define house banks
Path : SPRO-Financial accounting –Bank
accounting-Bank accounts –Define house banks (FI12)
Give the
company code : AML
Enter
Select new entries button
House bank :SBI
Bank country :IN
Bank key :AML1
(text field)
Save
Bank name :State
Bank of India
Street :Bank Street
City :Hyderabad
Bank branch :Main
branch
Enter
Press enter to save in your
request
Double click on bank
account folder
Select new entries button
Account ID :SBI1
Description :SBI
current A/c no.1
Bank account no. :AML1234
Currency :INR
G/L Account no. :200105 SBI
current a/c
Select save button
- Creation of check lots:
Path :Accounting –Financial
accounting-Accounts Payable –Periodic Processing -payments (F110)
From the menu select à Environmentàcheck Information à Number ranges (FCHI)
Paying company code :AML
House bank :SBI
Account ID :SBI1
Select change button (Shift
+F5)
Select create button
Lot no. :
1
Check no :500001
To no. :500100
Select –Non sequential
check box
Short information :SBI
Purchase date :Today’s date i.e Check box issue date
Enter and save
Manual payment Automatic
payment
1. We can issue any check any time System will issue check one after another
1. We can issue any check any time System will issue check one after another
2. Sequential or Non-sequential Sequential
Purchase
invoice posting
Path : Accounting-Financial accounting-Account payable –Document entry-
Invoice general (Transaction code F-43)
Give the document date :Todays date
Type :KR(Vendor)
Company
code :AML
Posting
key :31
(Vendor credit)
Account :4200001
(Vendor no.)
Enter
Give the amount :500000
Business area :AMLH
Text :Purchase
invoice posting
Posting key :40
Account no. :200120
(Inventory raw material)
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select
document -->Simulate and save
2.
How to view vendor account
transactions
Path: Accounting –Financial
accounting-Account payable-Account –Display change line items (Transaction code
is FBL1N)
Give the
vendor account :4200001
Company
code :AML
Select
open items radio button
Select
normal items check box
Select
execute button
3. To
view general ledger sundry creditor raw material –Transaction code is FS10N
Give the
GL account no. :100501 Sundry creditor
raw material
Company
code : AML
Fiscal
year :2008
Business area :AMLH
Select execute button
Double click on cumulate
balance amount
To view
vendor wise
Select change layout button
Select assignment field from the
hidden fields column
Select amount in local currency (under
column content)
Select left arrow
Select copy button
100501 Sundry creditors RM
Sort key :012 Vendor number
Sort key updates assignment field
automatically
Outgoing
payment with clearing
Path :Accounting – Financial accounting-Accounts
payable -Document entry–Outgoing payment –Post (F-53)
Document àSimulate
Give the document date : Todays date
Type :KZ
Company code :AML
Clearing text :Outgoing payment
Account under bank date :200105 (SBI current account)
Amount :5000
Business area :AMLH
Text :Outgoing payment
Account under open item select :4200001
Account type :K comes by default (K stands for Vendors)
Select process open items button
Double click on payable amount :5000
Select save button or
Ctrl+S
Go and
see the vendor account truncation (Tr.code
is FBL1N)
Give the
vendor account no. :4200001
Company
code :AML
Select cleared item radio
button
Select normal items check
box
Execute
Creation of manual check
Path :Accounting –Financial accounting
–Accounts payable –Environment –Check information –Create –Manual checks (Tr code FCH5)
House bank :SBI
Account ID :SBI1
Give the check no. :500025
Save
Display
check resister
Upto check information the path is
same Display –Check register (Tr code
is FCHN)
Give the paying company code :AML
Execute
Double click on check no. :500025
Select accompany documents button
Path A/c
Bill
no. Amount Payment Payment
doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005
Assignment
of check no.to payment no.payment doc no.is cleared will be number
Check
encashment date updating:
Based
on bank statement we update check encashment date.
Advantage
1
- We know on which date
the check is encased by the party
- Bank reconciliation is
easier
- upto check information
the path is same change –Additional info/Cash
(Tr code is FCH6)
paying company code :AML
House bank :SBI
Account ID :SBI1
Check no. :500025
Enter
Give the check encashment :20.11.2008
Save
Go and see
check register FCHN
give the paying company code :AML
Execute
Sort date wise –FI the encashment date
is bank or offer 30.11.2008
Checks issued but not presented.
Unissued
checks cancellation
Some time while writing check we
commit mistake before issuing to party – we cancel check
Up to
check information the path is same void –unused checks (Tr code is FCH3)
Give the paying company code :AML
House bank :SBI
Account id :SBI1
Check no.from :500001
Void reason code :Select 06
destroyed select void button (Shift+F5)
Go and see the check register (FCHN)
Give the paying
company code :AML
Select execute
button
Once the check lot is over
all check keep the cursor and cheque
no.from to select sort in ascending order button (Ctrl +F5)
If any number is missing
between the check is misused.
How to
create void reason code
Path :SPRO-Financial accounting
–Accounts receivable and accounts payable-Business truncations-Outgoing
payments –Automatic outgoing payments-Payment media –check management –Define
void reason codes
(Tr code is FCHV)
Select new entries button
Reason :15
Void reason code :Stop
payment for AML
Select save button or
Ctrl+S
Press enter to save in your
request
How to delete
encashment date data:
500019 we have to give encashment date 20.11.2008
for 500019.by mistake we have given for 500020
500025 20.11.2008
to delete encashment date
500021
500022
Path :up to check information the path
is same – Delete –Reset data (Tr.code is FCHG)
Give the paying company code :AML
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Execute
Select yes button for the message to
reset data
Go and see
the check register (FCHN)
Give the paying company code :AML
Execute
Issued
check cancellation
System will not permit to cancel
encashed checks.
Vendor
account
a) Invoice posting (F-43) a) 01 (open items)
b) Outgoing payment with clearing
(F-53) b) Bank 5000 Dr a)5000 Cr
c) Manual check creation (FCH5) CI (Clearing items)
A) 5000 Cr
B) 5000 Dr
d)Display check register (FCHN)
e) Issued check cancellation
1) Reset cleared items –Delinking bill
amount and payment amount
Vendor
Account
01
B)
Bank 5000 Dr A) 5000
Cr
2) Reverse payment
Vendor
account
01
A)
5000
Cr
Cancel
check
Path :upto check information the path
is same –Void-Cancel payment (Tr.Code is FCH8)
Paying company code :AML
House bank :SBI
Account ID :SBI1
Check number :select 500025
Void reason code :15 (stop payment for AML)
Reversal reason :select 01(reversal in
current period)
Select cancel payment
button
Go and
seethe vendor account FBL1N
Give the vendor account no. :4200001
Company code :AML
Select open items radio button
Select normal items check box
Select execute button
Go and see
the check register FCHN
Give the paying company code :AML
Select execute button
Advance
payments to vendors (down payments to vendors)
Sundry creditors Purchase Advance Advance to vendors
(current liabilities) (current
assets)
Payment purchase
- Creation of GL master
–Advance to vendors –Current assets, Loans & Advances
- Link between sundry
creditors ands advances to vendors
A (Advance special GL indicator)
^
Sundry creditors Advance
to vendors
Reconciliation account Alternative
reconciliation account or special
GL Account
100501 200150
Vendor A/c 4200001 – BirlaChemals Limited
-100501
At
the time of making payment –we know the purpose of payment.
If
it is payment against a bill -4200001
100501-Sundry
creditors
If
it is payment as an advance 4200001 A
4200001
– Birla Chemicals Limited -100501
A(Advance
(Special GL indicator))
^
100501 200150
Advance payment posting
Purchase
invoice posting
Transfer
of advance from special GL to normal by clearing special GL items.
Clearing
of normal items.
Vendor
account have two parts
1) Normal items
2) Special GL items
Creation of GL master advance to
vendors (FS00)
GL A/c No. :200150
Company code :AML
Select with template button
Give the GL account no.100501 (Sundry creditors raw
material)
Company code :AML
Enter
Change account group to current assets loans &
advances
Change short text and GL account long text to Advance to
vendors
Other fields are common
Select save button or Ctrl+S
Link between sundry creditors and
advance to vendors:
Path
:SPRO-Financial accounting-Accounts receivables and accounts payables –
Business transactions-Down payment made-Define alternative reconciliation
account for down payments (Tr code is OBYR)
Double click on A or down payment on current assets
Give the chart of accounts :AML
Enter
Reconciliation account :100501
Special GL account :200150
Select save button or Ctrl+S
Press enter to save in your request
Advance payment posting:
Path
:Accounting –Financial accounting –Account payable –Document entry-down payment
–Down payment (F-48)
Document date :Todays
date
Type :KZ
Company code :AML
Vendor account :4200001
Special GL indicator :A
Bank account :200105
SBI current account
Business area :AMLH
Amount :25000
Amount :25000
Text :Advance
payment posting
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document –Simulate and save
Go and see the vendor account
transaction (Tr.code is FBL1N)
Give
the vendor account no. :4200001
Company
code :AML
Select
open items radio button
Select
special GL transaction check box
Execute
Purchase invoice posting (F-43)
Give the document date :Today’s
date
Type :KR
Company code :AML
Posting key :31
Account no :4200001
Enter
Amount :25000
Business area :AMLH
Text :purchase
invoice posting
Posting key :40
Account no. :200120
inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select document –simulate and save
Go and see the vendor account
(Truncation code FBL1N)
Give the vendor account no. :4200001
Company code :AML
Select open item radio button
Select normal items check box
Execute
Select back arrow
Select special GL truncation check box along with normal
items
Execute
Transfer of advance from special GL to
normal by clearing special GL items
Path
:Accounting –Financial accounting-Accounts payable-Document entry-Down payment
–Clearing (F-54)
Give the document date :Today’s
date
Document type :KA
Company code :AML
Vendor account :4200001
Text :Advance
transfer to normal
Select process down payments button
Transfer posting :25000
Save
Go and see the vendor account
transactions FBL1N
Give the vendor account no. :4200001
Company code :AML
Select clearing items radio button
Select special GL transaction check box
Execute
Select back arrow
Select open items radio button
Select normal items check box
Execute
Clearing of normal items:
Path :
Accounting –Financial accounting –Accounts payable –Account –Clear (F-44)
Give
the account no. :4200001
Company
code :AML
Select
process open items button
Double
click on credit 25000
Double
click on debit 25000
Save
Go and see the vendor accounts
(Transaction code .FBL1N)
Give
the vendor account no. :4200001
Company
code :AML
Select
cleared items radio button
Select
normal items check box
Execute
Vendor account
|
6 5 25000 425000 Sundry creditors C/L
Special
GL items
Advance
to vendor 3 25000 5 25000
2nd
Scenario
Advance
more bill less
Advance
200000
Bill
amount 50000
A) Advance payment
posting (F-48)
B) Purchase in voice posting
(F-43)
C) Transfer of advance of Rs.500000 from special GL to normal (F-54)
Vendor A/c normal items
D C 50000 B 50000
Special GL items
A 200000 C 50000
D) Clearing of normal items
(F-44)
Final result
Vendor special GL shows a balance of
Rs.1500000 – Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor
A/c
normal items
A) Advance payment posting
(F-48)
B) Purchase invoice posting
(F-43) C 9000 B
90000
C) Transfer of advance from
special GL to normal
by clearing
Special
GL Items
Special GL (F-54) A 9000 C 9000
D) While making balance payment
Of
Rs.81000 double click on bill
Amount 900000 and payment amount
Rs.9000. All the 3 line items will
go to
Clearing items (F-53)
TERMS
OF PAYMENT
01
Payable
immediately - Due net
Path : SPRO-Financial accounting
–Accounts receivable and accounts payable –Business transactions-Incoming
invoices / Credit memos – Maintain terms of payment
Select new entries button
Payment terms :AML1
Select customer check box
Select vendor check box
Default for base line date
No default :No.of purchases
during the month base line date at the time of Invoice posting –Blank
For all purchases
during the month give month end date.
Document date :Party bill date
Posting date :Goods receipt date
Entry date :Quality approval
date
Payment terms :If the payment is made
within 10 days -3% cash discount
If the payment is
made within 20 days -2% ash discount payable within 30 days
Under default for baseline
date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30
Press enter
Select save button or
Ctrl+S
Press enter to save in your
request
Cash Discount Received
Trade discounts are to be adjusted to
purchases where as cash discounts are to be shown under other income.
Creation
of GL master –Cash discount received other income (FS00)
Give the GL A/c no. :300101
Company code :AML
Select with template button
Give the GL account 300100
exchange gain
Company code :AML
Enter
Change short text and GL
account long text to cash discount received.
Save
Assignment of account for automatic postings:
Path :SPRO-Financial
accounting-Accounts receivable and Accounts payable-Business transactions-Out
going payments-Out going payments global settings –Define accounts for cash
discount taken. (Tr Code is OBXU)
Give the Chart of Accounts :AML
Enter
Save
Give the account no.300101
cash discount received
Save
Press enter to save in your
request
Purchase invoice posting (F-43)
Document date :25.10.2008
Posting date :01.11.2008
Entry date :Today’s
date
Type :KR
Company code :AML
Currency :INR
Posting key :31
Account :4200001
Enter
Amount :100000
Payment terms :Select AML1
Text :Purchase
invoice posting
Enter
Ignore the
warning message press enter
Posting key :40
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
From the menu
select document –Simulate and Save
Go and see the vendor account (Transaction code is FBL1N):
Vendor account :4200001
Company code :AML
Select open
item radio button
Select normal
items check box
Execute
Form the menu
select change layout button
Form the hidden
fields column
Select current
cash discount amount
Select amount
in document currency under column-contain
Select left
arrow or show selected fields button
Select copy
button
Outgoing payment with clearing (F-53)
Document date :Today’s date
Type :KZ
Company code :AML
Clearing text :Out going
payment
Account under
bank data :200105 SBI
current account
Business area :AMLH
Amount :97000
Text :out
going payment
Account :Under
open item selection 4200001
Select process
open items button
Double click on
payable amount :100000
From the menu
select document Simulate
We get a
message correct the marked line items.
Double click on
blue font
Text enter :+
Save
Automatic payment program (APP)
System will -Check
due dates
-Issue
check
-Pass the
enter and cleared party account
-Generate
payment advance
- update
check register
The
check lot should be sequential –we are not programmer –system given payment
program.
Check
format and payment advice format
APP
will be used by cash rich companies
They
run weekly / for every 10 days /For every 15 days
At
the time of APP run, we have to give bankwise ranking with available amounts.
SBI 1 1000000
IDBI 2 500000
ICICI 3 300000
It
will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI
upto 500000 – Then it goes to ICICI and issued up to 3000000
After
run, it gives a proposal – In the proposal it shows for which parties for which
bills from which bank it is going to issue to checks.
We
can edit proposal By
blocking some invoices for payment
Or
By
charging bank
Due
Party X Party Y
1
1
2
2
3
3
4
4
5
5
Black
invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill
payments.
System
is issuing form SBI for party X 3 bills –party is having account in
ICICI-Change bank from SBI to ICICI.
Setup payment methods for country for
payment transactions
Path :SPRO
–Financial accounting-Account receivable and account payable –Business
transactions-Outgoing payments –Automatic outgoing payments -Payment method /Bank selection for payment
program-Setup payment method per country for payment transactions
Select new entries button
Country :IN
Payment method :B
Description :Check
Select outgoing payments radio button
Select check radio button
Document type for payment :KZ
Clearing document type :KZ
Payment medium program :RFFOUS_C
Name of print date set :LIST1S
Save
Press enter to save in your request
Setup payment methods per company code
for payment transactions:
Same path
Select new entries button
Paying company code :AML
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium:
_PRENUM_CHECK
Drawer on the form :
for Aravind Mills Limited
Authorized signatory
Save
Press enter to save in your request
Setup all company codes for payment
transactions:
Same
path
Select
new entries button
Company
code :AML
Paying
company code :AML
Separate
payment per business area check box
Out
going payment with cash discount from : Bank interest rate 1.5% per month
18% per annum
Payment
term:
If
we make the payment within 30 days we get -1% cash discount
Due
within 60 days
System
will payment 60 days since discount is less than bank interest rate.
Within
30 days :Interest for month 1.5
Within
60 days :Interest for month
1.5+1.5
Payment
terms:
If
we make the payment within 30 days we get 2% cash discount.
Due
with in 60 days
System
will within 30 days since discount more than bank interest rate.
Maximum
cash discount:
Payment
term:
If
we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though
we are not entitled, system claims 1% cash discount and make the balance
payment only even if it is paid with 60 days.
Special
GL transaction to be paid under vendors : Select A (Advances)
Save
Press
enter to save in your request
Setup paying company codes for payment
transactions:
Same
path
Select new entries button
Paying company code :AML
Select forms button
From for the payment advise F110_D_AVIS
Select sender details button
Text ID :Select ST
Letter header :F_0001_HEADER
Footer :F_0001_FOOTER
Sender :F_0001_SENDER
Save and Press enter to save in your request
Creation of sequential check lots (FCHI)
Paying company code :AML
House bank :SBI
Account ID :SBI1
Select change button
Select create button
Check number :800001
To :801000
Deselect non-sequential check box
Short information :SBI
Purchase date :Today’s
Enter and save
Assign payment methods in vendor
master:
Path
:Accounting-Financial accounting –Accounts payable-Master records –Maintain
centrally-Change (XK02)
Give
the vendor no. :4200001
Company
code :AML
Select
payment transaction check box under company code data
Enter
Payment
methods :Select ‘B’
Payment
block :If we don’t
want to make the payment to this party in this
run, select -Skip account
Alternative payee :We have purchased from Birla
Chemicals Limtied –BCL has to make the payment to party XYZ –BCL instructs us
to make the payment to XYZ-in alternative payee give XYZ no. when we run APP
,check will be in the name of XYZ and party clearing will be BCL
House bank :BCL in having account
in ICICI –It instructs us to issue check from ICICI only – We give house bank
ICICI- check we issued only form ICICI.
Individual payment :When we run APP, it will issue one
check only for all the bills due –some parties ask us to issue separate check
for each bill. Select individual payment check box.
Separate
check will be issued for each bill.
Select
save button or Ctrl+S
END USER AREA
Purchase invoice posting (F-43)
Document date :Today’s
date
Type :KR
Company code :AML
Posting key :31
Account no. :4200001
Enter
Give the amount :9999
Business area :AMLH
Text :Purchase
invoice posting
Posting key :40
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
Document –Simulate and save
Setup bank determination:
Path
:Accounting –Financial accounting –Accounts payable-Periodic
processing-Payments (Tr code is FBZP)
From
the menu select Environment maintain -Configuration
Automatic payment program –Customization one –Screen FBZP
Select bank determination button
Select position button
Paying company code :AML
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method :B
Currency :INR
Rank order :1
Rank order :1
House bank :SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Account ID :SBI1
Bank sub account :200105
(SBI current account)
Business area :AMLH
save
save
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
available for outgoing payment :1000000
Save
Automatic payment program run (Tr
code is F110)
Path :Up
to periodic processing the path is same-
Payments (Tr code is F110)
Run
date :Today’s
date
Identification :AML1
Select
parameter tab
Company
codes :AML
Payment
methods :B
Though
we have given the date, we can run tomorrow it self
Payment term :If we make the
payment within 10 days we get 2% cash
discount (Dues within 30 days)
Purchase
today :07.11.2008
If
we make the payment to day -2%
If
we make the payment on 14.11.2008 2%
System
will not issue check today’s – It will issue in the next run since the discount
amount is same.
It
control the cash flows
Party
bill date :07.11.2008
Payment
term :AML2 30 days credit 07-12-2008
APP
run today : It asks next Posting date :14.11.2008
APP
run2 :14.11.2008 21.11.2008
Next
payable date :14.11.2008
Next
posting date :14.11.2008
Vendor
from :4200001
Vendor
to :4300000
Save
Select bank arrow
Select proposal button (Shift +F1)
Select start immediately check box
Enter
Go on press enter (Basic Tr code box green tick mark box)
Till we get the message payment Proposal has been created
To edit the proposal -Select any proposal button enter
(Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select
A (Block for payment )
Enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
To take check printing:
Select printout / data medium tab for the program RFFOUS_C
Give the variant :A1
Select maintain variants button
Select for all selection screen radio button
Select continue button
Program run date :07.11.2008
Identification feature :AML1
Paying company code :AML
Payment method :B
Business area :AMLH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI
check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For
job name –in place of question of mark –Give variant A1
A1 Company code :AML
Business area :AMLH
Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters
are saved in the variant in place of question mark A1
Press
enter
Enter
once again
To view check printing
From the menu
select system –Services output control
Select execute button
Select spool no.check box for check
Select display contents (F6)
Go and see the vendor Account FB11N
Give the vendor account :4200001
Company code :AML
Select cleared items radio button
Select normal items check box
Execute
Double click on document type :KZ
For the amount :9999
Select call up document overview button (F9)
Select display document header button
Enter
From the menu select Environment check information
Go and see the check register (FCHN)
Give
the paying company code :AML
Execute
Credit memo postings
Purchase
from Birla Chemicals Limited
If
the material is not good
Return
the material or reduce the amount (Price)
BCL
will issue credit note to mail or AML raises Debit note on BCL
Both
are same
Doc
type :KG
(Credit memo) KA
No.range
17 17
No
need to give no.range interval already we have given earlier
Path
:Accounting- Financial accounting –Accounts payable –Document entry –Credit
memo general (F-41)
Document date :Today’s
date
Type :KG
(Vendor credit memo)
Company code :AML
Posting key :21
Credit memo
Account :4200001
Enter
Give the amount :1000
Business area :AMLH
Text :
Credit memo posting
Posting key :500
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document –Simulate and save
Note: Cash journal postings – not accept negative
balances
Normal postings Accept negative postings
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