what is a hold document and how to create and delete in sap fico

Hold Document:

It is a temporary document

This is user for adjustment purpose or at the time of posting we do not know either debit or credit.

This document can be deleted there is no tracking for this document.

A)   Loans to Directors

Create as hold document an once he gives money back delete the document.

B)   Payment to a party –purpose of payment we don’t know

Cash balance = Account balance +/ Hold documents

Hold documents will not update records

Steps:

1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents

1.  Run a program called “RFTMBLU” for conversion of hold documents

Path : Tools – ABAP Workbench- Development –ABAP Editor (SE38)

Program                     : give the program name :RFTMBLU”

Select execute button

Select no. termination for read error check box

Execute

2.    Creation of hold documents

Use the transaction code (F-02)

Document date                     : Today date

Type                                       :SA

Company code: AML

Posting key                           :50

Account no.                          :200100 (cash account)

Enter

Give the amount                  : 5000

Business area                      :AMLH

Text                                         :Amount paid to Mr.X

From the menu select document hold

Tem parry document No.    :AML

Select hold document button

We get a message document AML was held

Second

F-02

Give the document date: Today date

Type                                       :SA

Company code                     :AML

Posting key                           : 40

Account 200100 (Cash account)

Enter

Give the amount 20000

Business area                      :AMLH

Text                                         : Hold document testing

Posting key:                          : 50

Account no.:                         100000 (Equity share capital)

Enter

Amount enter                        :* (Star)

Business area                      : AMLH

Text                                         :+

From the menu select Document –> Hold

Give the temporary document   no. 123456 (give any number)

Select hold document button

1. Delete / Complete hold document (F-02)

Use  the transaction code f-02

From the menu select

Path :Document – Get held document –Select document list button

Keep the cursor on document number 123456

Select delete button

select yes button

select back arrow (F3)

select document list button

Keep the cursor on document no.      :AML

select choose button

Give posting key                                    :40

Account no.                                            :100000 Equity share

Enter

Amount Enter                                         :*(Star)

Business Area                                        : AMLH

Text                                                           :+

From the menu select document –Simulate and save