CHART OF ACCOUNTS
Company
Codes: AML ASL AIL
OPTION-1
when
we want to compare or consolidate
we
can have same set of accounts
(chart
of accounts) -i.e.,
Accounts
coding will be same.
Conveyance
account no. 400000 400000
400000
OPTION-2
Each
company code has their on
set
of accounts conveyance account no. 400000 400000
400000
Compare
or consolidate by using group 400000 300000
200000
Chart
of Accounts
when
we create conveyance account no
we
use 2 numbers
Company
code no. 400000 300000
100000
Group
no.
100000 100000 100000
We
are comparing or consolidating by using group account number.
Companies
following option1
Chart
of Accounts name
Description
of chart of accounts
Maintenance
language: English
Length
of account number most 10 digits (we are using 6 digits)
CREATION OF CHART OF ACCOUNTS
path: SPRO - Financial accounting- General ledger
accounting - GL accounts - Master Data-Preparation - Edit chart of accounts
list (TR.CODE.OB13)
The
other way to give transaction code is from the menu bar -> Select system -
Status
Select
new entries button.
Chat
of accounts :AML
Description
:Chart
of Accounts for Aravind group
Maintenance
language :English
Length
of GL account no. :6 (min 6
max 10)
Controlling
integration :select
manual creation of cost elements
Group
chart of accounts :Blank
Under
status deselect blocked check box (do not select blocked check box)
Select
save button or Ctrl+S
Select
your request and press enter to save in your request
Controlling
integration: select manual creation of cost elements.
FI
(Financials) CO
(Controlling)
expenditure
When
we past to expenditure accounts in FI it updates, CO automatically provided. We create
expenditure accounts as cost elements.
All
expenditure accounts need not be cost elements expenditure accounts like
interest, Depreciation, Non-operating expenses -will not be consolidated for
costing -they are debatable.
Cost elements creation
I I
I I
Manual Automatic
When we select manual, when expenditure
account is created and posted in FI, we want that expenditure to update
co-create that expenditure account as CO element. If we do not want to update
co-records that expenditure create expenditure account only and not to create
as cost element -here we have flexibility. If we choose automatic, when we
create an expenditure account automatically cost element will be created. When
we post to that expenditure account in FI, automatically CO records will be
updated-no flexibility.
UNDER
STATUS DESELECT BLOCKED CHECK BOX:
Accounts creation is at end user area,
users at the time of posting, they will not check whether account is there as
not they create new account and post accounts.
We will have number of duplicate
accounts in SAP once we create an account and past transaction-IT can not be
deleted
In live environment after up leading
accounts - select blocked check box. No body can create any account whether original account or duplicate
account. When there is a necessity to create a new account an authorized person
say accounts manager deselects the blocked check box, create the account and
afterwards select blocked check box.
We
have to create the accounts now. We are
deselecting the blocked check box.
ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
path: SPRO- Financial accounting - General ledger
accounting- GL Accounting- Master data-Preparation-Assign company code to chart
of accounts. (Tr.code OB62)
Select
position button
Give
the company code : AML
Enter
For
company code AML assign chart of accounts AML
Select
save button or Ctrl+S
Press
enter to save in your request.
Accounts groups
100000 Equity share capital
100001 Cash account
100002 Preference share capital
100003 SBI current Account
We
have created 1000 accounts
We
want to view current assets balance or transaction.
We
can not get directly-we have to verify each and every account and add the
respective accounts- in this example account no.100001 and 100003
We
are preparing balance sheet on liabilities we have items like share capital,
Reserves & surplus-We have to verify each and every account and assign to
the respective items-it takes so much time to assign accounts.
To
get account balances directly or to assign accounts easily SAP has given
account groups.
Chart of accounts AML
|
Accounts groups Share capital
(100000 - 100099)
| |
Accounts Current assets
(200000-200099)
When
we create the accounts, we create within the range. Cash account will be
created within the range of 200000-200099."
Equity
share capital will be created within the range of 100000-100099.
When
we want to see current assets balances-we give current assets or at the time of
crating balance sheet for Share capital-we give the range 100000-100099
While
crating account groups we take client's balance sheet and crate the
groups-after implementation also we wants to see the way he used to get.
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