ASSET ACCOUNTING
Asset
accounting:
This is sub ledger (subsidiary ledger)
Chart of Depreciation
Asset
accounting customization will be done for Chart of Depreciation will be
assigned to company code/codes.
We
have to copy either Germany chart of depreciation or Indian Chart of
Depreciation.
Depreciation areas:
Book
depreciation (Postings to accounts)
Income
tax depreciation |
Group
depreciation |à Only for information
Costing
depreciation |
Depreciation methods;
Straight
Line Method depreciation method (SLM)
Written
down value depreciation method (WDV)
Depreciation keys Rate +Method
5%
SLM Rate
5%
WDV Rate
Transaction types
100
External acquisition
110
In-house production \
210
Retirement with revenue
Asset debit
The
debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.
With
transaction type we will come to know because of what it is debited.
Posting keys:
70
Asset Debit
75
Asset Credit
Asset
accounting is based on 4 rules:
1.
Sub asset master is to be created with
reference to main asset master.
2.
Main asset master is to be created with reference to asset class
3.
Account determination is specified in asset class
4.
For account determination we assign GL accounts based on the nature of
transaction.
Account determination
|
Asset class
|
Main asset master
|
Sub asset master
|
|
Purchase
|
||||
200000
P & M
|
1.Land
|
Free
hold
|
||
200000
P& M
|
2.Building
|
Lease
hold
|
||
Factory
Non
factory
|
||||
Profit
on asset sale
|
Dept
A
3.
Plant & Machinery
|
Machine
no.1
15.05.2003
Machine
no.2
|
Motor
20.11.2008
|
|
Loss
on asset Sale
|
Dept
B
Dept
C
|
|||
Loss
due to scrapping
|
4.
Furniture & Fixtures
|
Furniture
& Fixtures
|
||
Depreciation
|
5.
Vehicles
|
Heavy
, Others
|
||
Accumulation
depreciation
|
6.
Capital work in progress
|
General
Expansion
1
Expansion
2
|
Additions
to specific mechanical will be created as sub asset masters.
Main
asset will be have always sub number zero.
Crate
machine no.1 Master 1-0
Motor
to machine no.1 1-1
Addition
to machine no.1 1-2
If
we give 1-0 it gives main asset value
If
we give 1-1 it gives motor value
If
we give 1 it gives machines 1 with additions
Why
we call Land /Buildings etc. as account determinations.
These
items will determine the GL accounts to be posted automatically.
Motor purchase: .
Motor
A/c Dr SL 500000 Transaction type :100
2000000 P & M 50000 GL
To Bank GL 500000
Save
CUSTOMIZATION
Copy reference Chat of Depreciation
/Depreciation Area:
Path
:SPRO-Financial accounting-Asset Accounting –Organizational structures –Copy
reference Chart of Depreciation /Depreciation area (Tr code is EC08)
Double click on copy reference Chart of Depreciation
From the menu select organizational object
Copy org. object (F6)
From Chart of Depreciation :Select ODE
(Maximum valuation: Germany)
To chart of Depreciation
:AML
Enter
Ignore the message press enter
Select create request button
Short depreciation :Asset customization for AML
Enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to AML
Enter
Select back arrow
Double click on specify depreciation of Chart of
Depreciation
Select position button
Chart of Depreciation :AML
Enter
Change the description to Chart of Depreciation for AML
Press enter to save in your request
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edità Delete
Save
Ignore the warning message press enter
Press enter to save in your request
Assign Chart of Depreciation to
Company code
Path :Up to
organization structure the path is same –Assign Chart of Depreciation to
company code (Tr code is OAOB)
Select position button
Give the company code :AML
Enter
For company code AML Chart of Depreciation AML
Save
Press enter to save in your request
Specify account determination
Path :Up to
the organizational structure the path is same –Asset Class-Specify account
determination
Select
new entries button
Account determination
|
Description
|
AML10000
|
Land
|
AML11000
|
Building
|
AML20000
|
Plant
& Machinery
|
AML30000
|
Furniture
& Fixtures
|
AML31000
|
Vehicles
|
AML40000
|
Capital
work in progress
|
Save
Press
enter to save in your request
Create screen layout rule
Same
path
Select screen layout 1000
Select screen layout 1100
Select screen layout 2000
Select screen layout 2100
Select screen layout 2500
Select screen layout 3000
Select copy as button
Change screen layout 1000 to AML1
Name :Land
Change screen layout 1100 to AML2
Name :Buildings
Change screen layout 2000 to AML3
Name :Plant
& Machinery
Change screen layout 2100 to AML4
Name :Furniture
& Fixtures
Change screen layout 2500 to AML5
Name :Vehicle
Change the screen layout 2600 to AML6
Name :Capital
work in progress
Enter & Save
Press enter to save in your request
Define number range intervals
Path :Same
path (Tr code is AS08)
Company code :AML
Select change intervals button
Select interval button
Number range :01
From number :100000
Enter
Select interval button once again
No.range :02
From no. :100001
To no. :200000
Enter
Select interval button
No.range :03
From no. :200001
To no. :300000
Enter
Select interval button
No.range :04
From no. :300001
To no. :400000
Enter
Select interval button
No.range :05
From no. :400001
To no. :500000
Enter
Select interval button
No.rage :06
From no. :500001
To no. :600000
Enter & Save
Define asset classes:
Path :Same
path (Tr code is OAOA)
Select new entries button
Asset class :AML1000
Description :Free
hold land
Short text also :Free hold land
Account determination :select
AML10000 Land
Screen layout rule :select
AML1 Land
No.rage :01
Select included asset under inventory data
Select no.AUC or Summary Management of AUC
Save
Press enter to save in your request
Note: AUC stands for Asset Under Construction
Select next entry button
(F8)
Asset class :AML1100
Description :Factory
Buildings
Short text :
Factory Buildings
Account determination :select
AML11000 Buildings
Screen layout rule :AML2
Number rage :02
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button
(F8)
Asset class :AML2000
Description : Dept A
Short text :
Dept A
Account determination :select
AML20000 P & M
Screen layout rule :AML3
Number rage :03
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button
(F8)
Asset class :AML3000
Description : Furniture & Fixtures
Short text :
Furniture & Fixtures
Account determination :select
AML30000 Furniture & Fixtures
Screen layout rule :AML4
Number rage :04
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button
(F8)
Asset class :AML3100
Description : Vehicles and others
Short text :
Vehicles and others
Account determination :select
AML31000 Vehicles and others
Screen layout rule :AML5
Number rage :05
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button
(F8)
Asset class :AML4000
Description :
Capital Work in Progress -General
Short text :
Capital Work in Progress -General
Account determination :select
AML40000 CWIP-General
Screen layout rule :AML6
Number rage :06
Select include asset under inventory data check box
Select line
item settlement radio button
Save
Select include asset under inventory
data check box:
Inventory
means fixed inventory, whatever assets we create they will be included in fixed
assets inventory.
As
per companies auditors report order (CARO) – the auditor will state whether
fixed assets have been physically verified by management or not.
Incase
of big companies à physical verification in a
phased manner
When
we create an asset master – There is a field called last verification date
Asset
nos Last
verification date
1
31.03.2008
2
31.03.2007
3
31.03.2008
4
31.03.2008
5
31.03.2007
In
the report we give the report date – From 01.04.2007 to 31.03.2008 we get the
list of asset verified during the year
1
31.03.2008
2
31.03.2008
3
31.03.2008
4
31.03.2008
We have not selected for capital work
in progress
We
can not verify every that assets –once they are commissioned they will be shown
under respective head and not under capital work in progress
For
capital work progress general –Select line item settlement radio button
Machinery
Debit to Asset commissioned on
22.11.2008
01/11/2008 CWIP as machine no.10
Fright
AMT
15/11/2008
Settle
from Capital Work In Progress to machine
no.10 line item wise
Commissioning
charges 22/11/2008
Determine areas in the asset class
Path
:SPRO-Financial accounting –Asset accounting-Valuation –Determine depreciation
areas in the asset class (Tr.Code is OAYZ)
Give the chat of depreciation :AML
Enter
Select position button
Asset class :AML1000 (Free hold land)
Enter
Select AML1000 (Free hold land)
Double click depreciation areas folder
Deselect deactivation check box for area 01 Book
depreciation
Layout :Select
2000 depreciation on asset sub-no level
For area 01 layout 2000
For area 02 layout 2000
For area 30 layout 2000
Save
Press
enter to save in your request
Select
back arrow
The
same procedure the followed for asset class
AML1100
Factory building
AML2000
Dept A
AML3000 Furniture & Fixtures
AML3100 Vehicles & other
AML4000 Capital work in progress
Deselect
deactivation check box for area 01 for land there is no depreciation
In
asset master creation-Capitalization date –required Land purchase details registration date
Depreciation
key(Rate) 0%
For
area 01- Select 2000 – Depreciation on asset sub number level
Asset no. Sub.no.
Machine
10 1 - 0 10/08/2005
Motor 1 - 1 22/11/2008
Creation of 15 General ledger master
FS00
S.No.
|
GL
Account No.
|
Account
No.to copy
|
Parameters
to Maintain
|
1
|
200000
Land
|
200110
Sundry debtors
|
-Account
group – Fixed assets
-200000-20009
-Change
the account group Fixed Assets
-Sort
key -018 Asset number Reconciliation A/c for
account type –Asset
-Field
status group 067 Reconciliation accounts.
|
2
|
200005
Buildings
|
200000
Land
|
-Do -
|
3.
|
200010
Plant & Machinery
|
-Do-
|
-Do -
|
4.
|
200015
Furniture & Fixtures
|
-Do-
|
-Do -
|
5.
|
200020
Vehicles
|
-Do-
|
-Do -
|
6.
|
200025
Capital
work in progress
|
-Do-
|
-Do -
|
7
|
100200
Accumulate
depreciation- Building
|
-Do-
|
Account
group-Accumulate depreciation
-100200-100299
-Sort
key -018 Asset number
-Reconciliation
A/c for account type –Assets
-Field
Status group- 067 Reconciliation accounts
|
8
|
100205
Accumulated
depreciation –Plant & Machinery
|
100200
Depreciation -Buildings
|
-Do -
|
9.
|
100210
Accumulated
depreciation –Furniture & Fixtures
|
-Do-
|
-Do-
|
10
|
100215
Accumulated depreciation –Vehicles
|
-Do-
|
-Do-
|
11.
|
300102
Assets sales
|
300100
Exchange gain
|
Account
group –other income
300100-300199
Sort
key -018 Asset number
Field
status group G052
|
12
|
300103
Profit on asset sale
|
-Do-
|
-Account group other
Income
-300100-300199
-Sort
key 018 Asset number
-Field
status group -G001
|
13
|
400302
Loss on asset sale
|
-Do-
|
-Do-
|
14
|
400303
Loss due to scrapping
|
-Do-
|
-Do-
|
15
|
400500
Depreciation
|
Change
the Account group Depreciation
400500-400599
Sort
key -018 Asset number
Filed
status group-G001
|
Assignment of accounts for automatic
postings:
Path
:SPRO-Financial accounting –Asset accounting-Integration with the general
ledger-Assign GL accounts.
Give
the your Chat of Depreciation :AML
Enter
The
Transaction code is AO90
Select chant of accounts
:AML
Double click on account determination folder
Select account determination :AML10000 Land
Double click on Balance sheet accounts folder
Acquisition column :Acquisition and production costs Give
the A/c No.:200000 Land
Loss made on asset retirement w/o revenue.(w/o revenue
mean scrap)
Give the account no.400303 loss to scraping
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sales :400302
Press enter
Select save button
Ignore the warning message press enter
Press enter to save in your request
Double click on account determination folder
Select account determination :AML11000 Buildings
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost a/c
no.200005
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200
accumulated depreciation buildings
Expense account for ordinary depreciation 400500
Depreciation account
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 20000 P & M
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost Give the GL account
no.:200010
Loss made on asset retirement (without) w/o revenue
400303
Clearing account revenue from asset sales :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Double click on depreciation folder
Accumulated depreciation account for ordinary
depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015
(Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :
300103
Loss from asset sale :400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary
depreciation 100210
Expense for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 31000 vehicles
Double click on Balance Sheet accounts folder
Acquisition: Acquisition production costs :200020
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML40000 Capital Work In
progress
Double click on Balance Sheet accounts folder
Acquisition :Acquisition and production cost :200025
Loss made on asset retirement w/o revenue :400303
Clearing accounts revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Ignore the message
press enter
Specify document type for posting of
deprecation:
Up to
integration with general ledger the path is same –Post-Deprecation to the GL –Specify Document type for posting
deprecation-Double click on define document type (Tr code is OBA7)
Select type AF Deprecation postings
Select details button
Note the number range 04
Select number range information button
Give the company code :AML
Select change intervals button
Select intervals button
Number range :04
Year :2008
From no. :700001
To no. :800000
Select external check box
Enter and save
Ignore
the warning message press enter
ü As per SAP documentation :
ü From ECC5 onwards Not to select
external check box
ü Up to 4.7 EE Select
external check box
When we select external check box, we have
to give what should be the document number at the time of posting.
There is an exception –for deprecation
postings also we have to select external check box
In normal postings we are posting are
document at a time.
Incase of deprecation / when we run
depreciation number of documents will be generated at a time based on account
determination
04-2008
-700001 -800000 Select external check box
AML
10000 Land
AML11000
Buildings Depreciation
account
AML20000
Plant & Machinery Assessment for
AML30000
Furniture & Fixtures Account
determination
AML31000
Vehicles
AML40000 Capital work in Progress
When
we run depreciation 4 documents will be generated automatically every month.
700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant &
Machinery
700003 Depreciation DR
To Acc Dep Furniture
& Fixtures
700004 Depreciation DR
To Acc Dep
-Vehicles
Specify intervals and posting rules:
Same
path (next step) (Tr code is OAYR)
Select company code AML
Double click on posting rules folder
Select monthly posting radio button
Save
Press enter to save in your request
Specify rounding for net book value
and /or deprecation:
Path
:SPRO-Financial accounting-Asset accounting-Valuation –Amount specifications
(company code/Deprecation area) –Specify rounding of net book value and /or
deprecation
Ignore the message press enter
Select company code :AML
Double click on rounding specifications folder
Select area 01 book deprecation
Select details button
Select automatically calculated depreciation check box
Select arithmetic rounding radio button
Save
Press enter to save in your request
Define screen layout for asset master
data:
Path
:SPRO-Financial accounting-Asset accounting-Master data-Screen layout-Define
screen layout for asset master data
Double click on define screen layout for asset master
data
Select layout :AML1
Land
Double click on logical fields groups folder
Select 2 posting information
Double click on field group rules folder
Capitalization data make it required entry field
Select main number check box
Select sub-no check box
Select copy check box
We have created AML1 by copying layout 1000
Afterwards we create XYZ layout by copying
AML1 what ever fields we have chosen for AML1 should be
copied XYZ
Select save button or Ctrl+S
Press enter to save in your request
Select back arrow
Select 3 time dependent date
Double click on filed group rules folder
Business area make it required entry field
Select main no.check box, sub no.check box
Save
Select
back arrow two times
The
same procedure is to the followed for layout AML 2 Buildings
AML 3 Plant & Machinery
AML10 Furniture & Fixtures
AML5 Vehicles
AML6 Capital Work in Progress
Define screen layout for asset
deprecation areas:
Same path (Tr code is AO21)
Select screen layout 2000 deprecation on asset sub
no.level
Double click on field groups folder
Depreciation keys make it required entry filed
Select main no.check box
Select sub-no.check box
Select copy check box
Save
Deprecation keys creation (Rate+
Methods)
1. Define base methods
2. Define declining balance
method
3. Define period control
methods
4. Define period control
methods
5. Maintain deprecation key
First
steps will be assigned in 5th step and 5th step will be
assigned in Asset master.
- Define base methods:
Path :SPRO –Financial accounting-Asset
accounting-Depreciation –Valuation methods –Depreciation key-Calculation
methods –Define base methods
Base
method :0014 Ordinary :Explicit
percentage (after end of life)
A) Ordinary deprecation
B) Explicit percentage
–creation percentages rate given in
Companies Act Schedule XIV
C) After end of line –If the
next box value becomes zero no depreciation should be calculated.
Define declining balance methods
Same
path
Give
the Char of Depreciation AML
Enter
Note
down decimal balance 001
002
Decimal
factor 2
Max
percentage 20
Beginning
years :Wear and tear will be less
Acquisition
value 100000
Rate
of depreciation 5%
First
year 5
Second
year 5
Third year 5
Fourth
year 5
---
20
First
4 years :100000*5% *98% (2% discount as per companies act)
5th
year onwards :100000*5%
Define multi level methods: (Tr code
is AFAMS)
same
path
select new entries button
multilevel method :A
Description :5%
SLM
Validity star :Select
from ordinary deprecation on star date
Save
Press enter to save in your request
Double click on levels folder
Select new entries button
Acquisition year :9999
Year :999
Periods :12
Base value :Select 01 Acquisition value
Percentage :5
Save
Acquisition
year :9999
We
have given say any year 2008- This rate is applicable for the assets purchased
in the year 2008 –Next year also we are purchasing an asset having 5% rate-we
have to create acquisition year once again in the next year.
When
we give 9999 purchase can be in the year
2. Years 999
A) 5% SLM rate 20 years (100/5)
B) 5% WDV rate ?
C) 1% SLM rate 100 years (100/1)
D) 1% WDV rate ?
999 max no. of year
In
base method –once the net book value becomes zero –Do’t calculate depreciation
.
In
some countries.
First
5 years 5%
Next
5 years 10%
Next
5 years 15%
- Periods 12 months
- Base value 01
Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6.
Reduction 1
Acquisition
vale 100000
1%
Scrap value 1000
------
99000
Dep
5% only on 99000
7.
Remine life Percentage method Useful life method
India Machine
no.1-In year 2003
Useful
life :20 Years
Going
for SAP in 2008
Select
rem life
Asset
master -15 Years
Select
acquisition year 9999
Double
click on Multi level method folder
Select
next entry button
Multilevel
method A2
Description
:5% WDV
Validity
star :From ordinary depreciation star
date
Save
Select
acquisition year 9999
Double
click on levels folder
Select
new entries button
Acquisition
year :9999
Year
:999
Periods :12
Base
value :Select 24 net book
value
Percent
:5
Save
Maintain period control methods:
Same
path
Give the Chart of deprecation :AML
Enter
Select new entries button
Period method :006
Description :AML
period control method
Acquisition year :Select
01 pro rate at period start date
Add year :Select
01
Retirement year :01
(Retirement mean sale)
Transfer year :01
Press enter to save in your request
Maintain deprecation key:
Same path Tr
code is AFAMA
Select new entries button
Depreciation key :AML1
Description :5%
Straight line dep.method
Select period control according to fiscal year check box
Select dep. to the day check box
Save
Ignore the warning message press enter
Press enter to save in your request
Double click on assignment of calculation methods folder
Select new entries button
Depreciation type :Select
ordinary deprecation
Phase :Select
from the start of depreciation
Base method :0014
Declare balance method
:001
Period control method :006
Multilevel method :A1
Class :Select
straight line depreciation
Save
Select back arrow 4 times
Select depreciation key :AML1
Select activate button
Save
Select new entries button
Depreciation key :AML2
Depreciation :5%
written Down Value Deprecation method
Period control according to Fiscal year check box
Select depreciation to the day check box
Save
Ignore the warning message press enter
Double click assignment of calculation methods folder
Select new entries button
Depreciation type :Select
ordinary depreciation
Phase :Select
from the start of depreciation
Base method :0014
Declare balance method:001
Period control method :006
Multilevel method :A2
Class :Select
declining –balance depreciation
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key :0000(no
depreciation no interest )
Select activate button
Save
FI END USER AREA:
Create of main asset master:
Path
:Accounting-Financial accounting-Fixed assets-Asset –Crete –Asset (The
Transaction code is AS01)
Asset class :Select
AML2000 Department A
Company code :AML
Enter
Give the description :Machine
no.1
Capitalized on :18.04.2008
Select time dependent tab
Business area :AMLH
Select depreciation area tab
Depreciation key :Select
AML1
Useful life :15
years
Period :6
months
Ordinary depreciation start date :18.04.2008
Note: Commissioning date –Indian system, sum countries is
next month first day Eg.
01/05/2008)
save
Creation of sub asset master
Path :Up to
fixed assets the path is same-Asset-Create-Sub number –Asset(The transaction
code is AS11)
Asset :200001
Company code :AML
Enter
Description :Motor
Capitalized on :29.11.2008
Select time dependent tab
Select deprecation area tab
Change the depreciation key AML2
Useful life :15
years
Period :01
Ordinary depreciation:29.11.2008
Save
Main asset purchase posting:
Path
:Accounting-Financial accounting-Fixed asset –Posting-Acquisition-External
acquisition -With vendor (Transaction
code is F-90)
Give the document date and posting date :18.04.2008
Type :KR
(Vendor invoice)
Company code :AML
Posting key :31
Vendor credit
Account :4200001
Enter
Ignore the warning message press enter
Amount :500000
Business area :AMLH
Text :Machinery
purchase posting
Posing key :70
Debit asset
Account :Select
200001 -0 Machine no.
Transaction type :Select
100 External asset acquisition
Enter
1st
Rule:
Sub
asset master with reference to main asset master
200001-1
with reference to 200001
2nd
Rule
Main
asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd
Rule
Account
determination is specified in asset class
AML200000
Plant & Machinery specified in AML2000 Dept A
4th
Rule
For
account determination we assign accounts based on the nature of transaction
For
AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount
enter :*
Text :+
From
the menu select document Simulate and save
Sub asset purchase posting (F-90)
Give the document date :Today’s
date
Type :KR
Company code :AML
Posting key :31
Account no. :4200001
Enter
Amount :100000
Business area :AMLH
Text :Motor
purchase posting
Posting key :70
Account :200001-1
that motor
Transaction type :100
Enter
(Applicable 1st rule)
Amount :*
Text :+
From the menu select document –Simulate and save
REPORT TO VIEW SUB ASSET WISE, YEAR
WISE VALUES
Path
:Accounting –Financial accounting –Fixed assets –Asset –Asset explorer (Tr code is AWO1N)
Give the company code :AML
Asset no. :200001
Sub No. :0
Fiscal year :2008
Enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no. :1
Enter
Select planned values tab
Change the fiscal year to 2009
Enter
Select display depreciation calculation button
2nd Report
Report
to view for all assets for particular period
Path
:Accounting-Financial accounting –Fixed assets –Information system –Reports on
asset accounting –Asset balances –Balance lists –Once again asset balances –By
business area (Tr code is S_ALR_87011965
Press all
selections button (Shift +F7)
Give the company code :AML
Report date :31.12.2008
Execute
Double click on Dept A
Double click on Machine no.1
Select back arrow 3 times
Change the report date to 30.04.2008
Execute
Double click on Dept A
Depreciation run:
Path
:Accounting –Financial accounting –Fixed assets -period processing
–depreciation run –Execute (Tr code is AFAB)
Give the company code :AML
Fiscal year :2008
Posting period :1
Select planned posting run radio button
Select test run check box
(Note :If you run in middle of year select unplanned
posting run radio button)
Execute
Ignore the warning message press enter
Select error list button (F7) (Right side corner)
Select back arrow
Deselect text run check box
From the menu select program Execute in back ground
Enter
Select continue button
To schedule in the rights select date /time button
Give the schedule start date :01.12.2008
Time :Give HR 23.00
Save
To post immediately select immediate button
Save
Note down get a message background job was scheduled for
program RA POST 2000
To check whether the job or not from the menu select
System –Jobs-Job overview-Services –select execute button
To view the document posted: (Tr code
is FB03)
Select
document list button
Give
the company code :AML
Document
type :AF
Execute
Double
click on document no.
Use the Tr code is AFAB
Company
code :AML
Fiscal
year :2008
Before
Dep run for May 2008 and after Dep run for April 2008 we have commissioned an
asset with back date 200002-0 Machine
no.2 25.04.2008
Posted
period 2
- select planned posting
run radio button posting as per plan (earlier we have selected monthly
posting)
For
200001-0 from 1st May 2008 to 31st May 2008
For
200002-0 for 25th April 2008 to 31st May 2008
Report run:
Before
run for May
Posting
period
Select
report run
System
checks which assets are commissioned in April and not posted depreciation.
200002-0
from 25th April 2008 to 30th April 2008
Once
it is completed
Posting
period 2
Select
planned posting run
200001-0
From 1st May 2008 to 31st May 2008
200002-0
from 1st May 2008 to 31st May 2008
Repeat
run is possible only after planned posting run
We
have run depreciation up to October 2008 -now we have commissioned an asset
with April date repeat run is possible only for last planned posting run-In
this example only for October.
Restart
Rare
cases –server is down during processing time system gives message restart.
Unplanned posting run:
Posting
run not as per plan,
We
have run for April
We
want to run May to November Dep. At a time.
Posting
period 8
Select
unplanned posting run
Depreciation
will be posted from May to no.at at time.
Asset sales :
200001-0
Machine no.1
Acquisition
value 500000
Acquisition
depreciation 890
---------
Net
book value 30.04.2008 499110
Asset
sales on 01.05.2008 501000
----------
Profit
on asset sale 1890
1to
check fields status for field status group G052 use the Tr code is OBC4
Select
field status variant :AML
Double
click on filed status groups folder
Double
click on field status group G052
Accounts
for fixed assets retirement
Double
click on Asset accounting
Asset
retirement make it required entry field
Save
Press
enter to save in your request
ASSET SALE
Path
:Accounting –financial Accounting –Fixed assets –Posting –Retirement
–Retirement with revenue –with customer (F-92)
Give the document date
& Posting date :01.05.2008
Type :DR
Company code :AML
Posting key :01
Account no. :6600001
Enter
Ignore the message press enter
Give the amount :501000
Business area :AMLH
Text :Asses
sale
Posting key :50
Account no. :300102
Asset sale
Enter
Amount :*
Business area :AMLH
Text :+
Select asset retirement check box
From the menu select document –Simulate
Enter
Asset
no. :200001
Sub
number :0
Transaction
type :210
comes by default
(210 stand for retirement
with revenue)
Give
the asset value (Capitalization date):01.05.2008
Select
complete retirement check box
Enter
Contra
01 Customer
501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P & M 501000
We
get a message correct the marked line item.
Double
click on blue font line item
Select
display document overview button
Asset
sale on 20.05.2008 Sale 2000001-0 Machine
01
Customer 501000 Acquisition value 500000
70
Acc Dept P & M 1500 Acc Dep up to
19.05.2008 1500
2000001-0 ----------
Net
book value 19.05.2008 4985000
40
Asset sale 501000
50
Asset sale 501000
75
Plant & Machinery 500000 Asset sale on 20.05.2008 501000
2000001-0 CONTRA ----------
50
Profit on asset sale 2500 profit
on asset sale 25000
Depreciation
A/c Accumulated
Depreciation account
3014 890 DR 2015 1500 3014 890
3115 610 DR 3115 610
(Dep
up to 19/05/2008)
ASSET TRANSFER
When
we transfer an asset from one unit to another unit with the company code –we
have to transfer at cost HYD BGL
200001-0
Capitalization
date 20/04/2008
To
transfer asset on 01.05.2008 to BGL
To
transfer acquisition value
To
transfer accumulated depreciation from the date of receipt (From 01/08)
depreciation will be calculated in Bangalore unit
1st
Method 2d
Method
Two
step procedure one
step procedure
A)
Creation of asset master in BGL (AS01) Creation
of asset master and transfer values
B)
Transfer values
Path:
Accounting –Financial accounting –Fixed assets –Posting –Transfer –Transfer
with in company code (ABUMN)
Give your company code :AML
Ente
Give the asset no. 200001
Sub No.0
Document date :01.05.2008 |
Posting date :01.05.2008 | à Today’s date
Asset value date :01.05.2008 |
Text :Asset
Transfer
Select new asset radio button
Give the description :Machine
no.1
Asset class :AML2000
Dept A
Select master data button
Give the business area :AMLB
Select additional data button
Give the capitalized on 01.05.2008
Select depreciation area tab
Give the depreciation key :AML1
Useful life :20
years
Period :5
months
Ordinary depreciation date :01.05.2008
Select back arrow
Enter
Select save button or Ctrl+S
Go and see the document FB03
Give the document no.30
Company code :AML1
Fiscal year :2008
Enter
1) When we want to transfer
no. of assets at a time go for two step
procedure
2) When the asset has to be
created in the receiving unit as a sub asset goes for two step procedure.
Asset scrapping
200000-1
Motor in Hyderabad unit 29.11.2008
This
can’t be sold transferred /used we can scrap the asset
Scrap
asset on 01.01.2009
It
calculates depreciation up to 31.12.2008
The
net book value will be charged to P & L Account
Impairment of assets (AS28)
If
the expected relation of the asset is less than net book value and future cash
flows are negative, we have to impair the asset for the difference.
To check motor value as on 31.12.2008 (Tr
code is S_ALR_87011965)
Press all selections button
Give the company code :AML
Business area :AMLH
Report date :31.12.2008
Select execute button
Double click on Dept A
Asset Scrapping:
Path
:Accounting –Financial accounting –Fixed Assets –Posting –Retirement- Asset
retirement by scrapping (Tr code ABAVN)
Give
the asset no.200001 Sub No.1
Document
date :01.01.2009
Posting
date :01.01.2009
Asset
value date :01.01.2009
Text
:Asset
scrapping
Save
Go and see the document (FB03)
Document
no. :31
Company
code :AML
Fiscal
year :2008
Enter
Capital
work in progress line item settlement
Machinery
01.11.2008 Debit to
CWIP Machine No.5
Freight
charges 05.11.2008 Asset
commissioned as machine no.5 on 31.12.2008
We
settle from CWIP to respective asset
Commissioning
charges This is linked with
CO this will be covered in the 30.11.2008 end
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