Assignment of account for automatic postings:
Path :SPRO-Financial
accounting-Accounts receivable and Accounts payable-Business transactions-Out
going payments-Out going payments global settings –Define accounts for cash
discount taken. (Tr Code is OBXU)
Give the Chart of Accounts :AML
Enter
Save
Give the account no.300101
cash discount received
Save
Press enter to save in your
request
Purchase invoice posting (F-43)
Document date :25.10.2008
Posting date :01.11.2008
Entry date :Today’s
date
Type :KR
Company code :AML
Currency :INR
Posting key :31
Account :4200001
Enter
Amount :100000
Payment terms :Select AML1
Text :Purchase
invoice posting
Enter
Ignore the
warning message press enter
Posting key :40
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
From the menu
select document –Simulate and Save
Go and see the vendor account (Transaction code is
FBL1N):
Vendor account :4200001
Company code :AML
Select open
item radio button
Select normal
items check box
Execute
Form the menu
select change layout button
Form the hidden
fields column
Select current
cash discount amount
Select amount
in document currency under column-contain
Select left
arrow or show selected fields button
Select copy
button
Outgoing payment with clearing (F-53)
Document date :Today’s date
Type :KZ
Company code :AML
Clearing text :Out going
payment
Account under
bank data :200105 SBI
current account
Business area :AMLH
Amount :97000
Text :out
going payment
Account :Under
open item selection 4200001
Select process
open items button
Double click on
payable amount :100000
From the menu
select document Simulate
We get a
message correct the marked line items.
Double click on
blue font
Text enter :+
Save
Automatic payment program (APP)
System will -Check
due dates
-Issue
check
-Pass the
enter and cleared party account
-Generate
payment advance
- update
check register
The
check lot should be sequential –we are not programmer –system given payment
program.
Check
format and payment advice format
APP
will be used by cash rich companies
They
run weekly / for every 10 days /For every 15 days
At
the time of APP run, we have to give bankwise ranking with available amounts.
SBI 1 1000000
IDBI 2 500000
ICICI 3 300000
It
will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI
upto 500000 – Then it goes to ICICI and issued up to 3000000
After
run, it gives a proposal – In the proposal it shows for which parties for which
bills from which bank it is going to issue to checks.
We
can edit proposal By
blocking some invoices for payment
Or
By
charging bank
Due
Party X Party Y
1
1
2
2
3
3
4
4
5
5
Black
invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill
payments.
System
is issuing form SBI for party X 3 bills –party is having account in
ICICI-Change bank from SBI to ICICI.
Setup payment methods for country for
payment transactions
Path :SPRO
–Financial accounting-Account receivable and account payable –Business
transactions-Outgoing payments –Automatic outgoing payments -Payment method /Bank selection for payment
program-Setup payment method per country for payment transactions
Select new entries button
Country :IN
Payment method :B
Description :Check
Select outgoing payments radio button
Select check radio button
Document type for payment :KZ
Clearing document type :KZ
Payment medium program :RFFOUS_C
Name of print date set :LIST1S
Save
Press enter to save in your request
Setup payment methods per company code
for payment transactions:
Same path
Select new entries button
Paying company code :AML
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium:
_PRENUM_CHECK
Drawer on the form :
for Aravind Mills Limited
Authorized signatory
Save
Press enter to save in your request
Setup all company codes for payment
transactions:
Same
path
Select
new entries button
Company
code :AML
Paying
company code :AML
Separate
payment per business area check box
Out
going payment with cash discount from : Bank interest rate 1.5% per month
18% per annum
Payment
term:
If
we make the payment within 30 days we get -1% cash discount
Due
within 60 days
System
will payment 60 days since discount is less than bank interest rate.
Within
30 days :Interest for month 1.5
Within
60 days :Interest for month
1.5+1.5
Payment
terms:
If
we make the payment within 30 days we get 2% cash discount.
Due
with in 60 days
System
will within 30 days since discount more than bank interest rate.
Maximum
cash discount:
Payment
term:
If
we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though
we are not entitled, system claims 1% cash discount and make the balance
payment only even if it is paid with 60 days.
Special
GL transaction to be paid under vendors : Select A (Advances)
Save
Press
enter to save in your request
Setup paying company codes for payment
transactions:
Same
path
Select new entries button
Paying company code :AML
Select forms button
From for the payment advise F110_D_AVIS
Select sender details button
Text ID :Select ST
Letter header :F_0001_HEADER
Footer :F_0001_FOOTER
Sender :F_0001_SENDER
Save and Press enter to save in your request
Creation of sequential check lots (FCHI)
Paying company code :AML
House bank :SBI
Account ID :SBI1
Select change button
Select create button
Check number :800001
To :801000
Deselect non-sequential check box
Short information :SBI
Purchase date :Today’s
Enter and save
Assign payment methods in vendor
master:
Path
:Accounting-Financial accounting –Accounts payable-Master records –Maintain
centrally-Change (XK02)
Give
the vendor no. :4200001
Company
code :AML
Select
payment transaction check box under company code data
Enter
Payment
methods :Select ‘B’
Payment
block :If we don’t
want to make the payment to this party in this
run, select -Skip account
Alternative payee :We have purchased from Birla
Chemicals Limtied –BCL has to make the payment to party XYZ –BCL instructs us
to make the payment to XYZ-in alternative payee give XYZ no. when we run APP
,check will be in the name of XYZ and party clearing will be BCL
House bank :BCL in having account
in ICICI –It instructs us to issue check from ICICI only – We give house bank
ICICI- check we issued only form ICICI.
Individual payment :When we run APP, it will issue one
check only for all the bills due –some parties ask us to issue separate check
for each bill. Select individual payment check box.
Separate
check will be issued for each bill.
Select
save button or Ctrl+S
END USER AREA
Purchase invoice posting (F-43)
Document date :Today’s
date
Type :KR
Company code :AML
Posting key :31
Account no. :4200001
Enter
Give the amount :9999
Business area :AMLH
Text :Purchase
invoice posting
Posting key :40
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
Document –Simulate and save
Setup bank determination:
Path
:Accounting –Financial accounting –Accounts payable-Periodic
processing-Payments (Tr code is FBZP)
From
the menu select Environment maintain -Configuration
Automatic payment program –Customization one –Screen FBZP
Select bank determination button
Select position button
Paying company code :AML
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method :B
Currency :INR
Rank order :1
Rank order :1
House bank :SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Account ID :SBI1
Bank sub account :200105
(SBI current account)
Business area :AMLH
save
save
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
available for outgoing payment :1000000
Save
Automatic payment program run (Tr
code is F110)
Path :Up
to periodic processing the path is same-
Payments (Tr code is F110)
Run
date :Today’s
date
Identification :AML1
Select
parameter tab
Company
codes :AML
Payment
methods :B
Though
we have given the date, we can run tomorrow it self
Payment term :If we make the
payment within 10 days we get 2% cash
discount (Dues within 30 days)
Purchase
today :07.11.2008
If
we make the payment to day -2%
If
we make the payment on 14.11.2008 2%
System
will not issue check today’s – It will issue in the next run since the discount
amount is same.
It
control the cash flows
Party
bill date :07.11.2008
Payment
term :AML2 30 days credit 07-12-2008
APP
run today : It asks next Posting date :14.11.2008
APP
run2 :14.11.2008 21.11.2008
Next
payable date :14.11.2008
Next
posting date :14.11.2008
Vendor
from :4200001
Vendor
to :4300000
Save
Select bank arrow
Select proposal button (Shift +F1)
Select start immediately check box
Enter
Go on press enter (Basic Tr code box green tick mark box)
Till we get the message payment Proposal has been created
To edit the proposal -Select any proposal button enter
(Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select
A (Block for payment )
Enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
To take check printing:
Select printout / data medium tab for the program RFFOUS_C
Give the variant :A1
Select maintain variants button
Select for all selection screen radio button
Select continue button
Program run date :07.11.2008
Identification feature :AML1
Paying company code :AML
Payment method :B
Business area :AMLH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI
check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For
job name –in place of question of mark –Give variant A1
A1 Company code :AML
Business area :AMLH
Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters
are saved in the variant in place of question mark A1
Press
enter
Enter
once again
To view check printing
From the menu
select system –Services output control
Select execute button
Select spool no.check box for check
Select display contents (F6)
Go and see the vendor Account FB11N
Give the vendor account :4200001
Company code :AML
Select cleared items radio button
Select normal items check box
Execute
Double click on document type :KZ
For the amount :9999
Select call up document overview button (F9)
Select display document header button
Enter
From the menu select Environment check information
Go and see the check register (FCHN)
Give
the paying company code :AML
Execute
Credit memo postings
Purchase
from Birla Chemicals Limited
If
the material is not good
Return
the material or reduce the amount (Price)
BCL
will issue credit note to mail or AML raises Debit note on BCL
Both
are same
Doc
type :KG
(Credit memo) KA
No.range
17 17
No
need to give no.range interval already we have given earlier
Path
:Accounting- Financial accounting –Accounts payable –Document entry –Credit
memo general (F-41)
Document date :Today’s
date
Type :KG
(Vendor credit memo)
Company code :AML
Posting key :21
Credit memo
Account :4200001
Enter
Give the amount :1000
Business area :AMLH
Text :
Credit memo posting
Posting key :500
Account no. :200120
Inventory raw material
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document –Simulate and save
Note: Cash journal postings – not accept negative
balances
Normal postings Accept negative postings
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