BASIC SETTINGS FOR CONTROLLING
Maintain controlling area
FI Organization Structure CO.
Organization Structure
Company Controlling
| |
Company code |
| |
Business area Cost Center
Scenario – 1
Company
|
Company code = Controlling Area
| |
Business area ----> Cost Center
(a)Controlling area at company code level, b) Business area will be
assigned in cost centers.)
Scenario -2
Company = Controlling Area
| |
Company code |
| |
Business area ----> Cost Center
(a ) Controlling area at company (group) level no. of company codes
will have one controlling area,
b) Business area will be assigned in cost
centers.
1)
When management wants to view
number of company codes cost centers data at a time – It is not possible in 1st
Scenario – It is possible 2nd scenario.
In report it
will ask only one controlling area and not multiple controlling area.
2)
When management wants to view
number of cost centers data of company code – Directly it is possible in 1st
scenario.
Also it is
possible in 2nd Scenario – By creating cost center groups.
It means 2nd
Scenario is more flexible.
MAINTAIN CONTROLLING AREA:
Path : SPRO – Controlling – General controlling –
Organization – Maintain controlling area (Tr.Code is OKKP)
If we go for 1st scenario –
company code should be the controlling area.
If we go for 2nd scenario we can
use any code for controlling area code.
Double click maintain controlling area.
Select new entries button
Controlling area :BIL
Name :controlling area forBIL
Company code to controlling area : Select controlling area same as company
code
Currency type : select 10 company code
currency.
Once we select 10 company code currency , currency field, Chart
of Accounts filed and Fiscal year variant filed will be updated automatically.
Save
Select yes button for the message system to
create as a standard hierarchy
Select create request button
Short description : Co customization for BIL
Press enter
Press enter once again to save in the
request.
COST CENTER
Cost center standard hierarchy : BILHIER
|
Cost centers Dept. A Dept.B Dept.C
At the time of cost center creation – It
will ask under which hierarchy we are creating the cost centers.
In the report – when we give cost center
Dept.A – It gives only Dept.A date. When we give cost center Dept.B – It gives
only Dept.B date.
When we give cost center hierarchy BILHIER
– It gives all the cost centers data.
Double click on
assignment of company codes folder
Select new entries
button
Give the company
code : BIL
Select save button
or Ctrl+S
Press enter to
save in your request
Double click on a
activate components / control indicators folder
Select new entries
button
Fiscal year :2007
Cost center : Select component active
Select active type
check box
Order management
select component active.
Select profit
center accounting check box
Save
Ignore the warning
message press enter
MAINTAIN
NUMBER RANGES
1.
CO through posting from FI
(Business transaction – COIN
CO No rang
interval for the business transaction –COIN
FI Document type Co
And no.ranges
SA COIN
| |
01 |
|
1-100000 1-00000
Manual posting F-02 Automatic posting
- Re-post Co line items (Business transaction –RKU3)
Option 1
Posting in FI
Wages A/c Dr 100000 Dept.A
Wages A/c Dr 200000 Dept.B
Wages A/ Dr 300000 Dept C
To bank 600000
1
FI Document
1
Co Document – COIN
Note :Automatic posting
is a business transaction
Option 2
Posting in FI Posting
in CO
Wages A/c Dr 600000 Dept
common Dept A 100000
Dept.common Dept B 200000
Dept.
Common Dept C 300000
To
Bank 600000 Post Co line item
2
Documents
1 FI Document No FI document
1 CO Document –COIN 1 CO Document – RKU3
Transfer
document wise/line item wise
Total documents
generated
1.
FI Document
2.
CO Documents
Wages A/c Dr 600000 Dept
Common Dept A 300000
Dept
Common Dept B 200000
Dept
Common Dept C 300000
Rent A/c Dr
To
bank 650000 Repot CO line item
Transfer line item wise
Transfer document wise / Line item wise
Report costs ( Business transactions – RKU1)
This is used when we split the cost center
into number of cost centers or transfer for wrong cost center postings.
No FI document will be generated
CO document only will be generated
Transfer cost element wise (GL Account
wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept
X
30/04/2008 400100
Salaries 200000
30/05/2008 400100
Salaries 250000
30/06/2008 400100
Salaries 275000
----------
400100
total 725000 400100 Salaries 200000
30/04/2008 400101
wages 100000
03/05/2008 400101
wages 150000
30/06/2008 400101
wages 125000
----------
Total
400101 375000 400101 wages 125000
30/04/2008 400300 Rent 500000
31/05/2008 400300 Rent 50000
30/06/2008 400300 Rent 50000
--------
400300
Total 150000 400300 Rent 40000
Planning
primary costs ( Business transaction RKP1)
Planning cost center wise or no. range
interval for all the types , budgeting cost center wise for each cost element.
Path: SPRO- Controlling – General controlling –
Organization- Maintain number ranges for controlling document (T.Code is KANK)
Controlling area
: BIL
Select maintain
groups button
From the menu
select group – Insert
Text: Co doc no.
range interval for BIL
From number : 1
To number :100000
Enter
Double click on
business transactions COIN
RKU3
RKU1
RKP1
Select
Co.No.range interval for BIL check box
From the menu
select Edit – Assignment element group
Save
Ignore the
message press enter
Note :Usage of Version locked authorized
person only Eg; Cost Accountant
MAINTAIN
VERSIONS:
Version are
nothing but budgets
Original budgets
Version 0
Revised budget version 1
Re revised
budget Version 2
We can compare
actual with original budget, Revised budget and
Re revised budget
Path: SPRO –
Controlling –General controlling – Organization – Maintain versions
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area :
BIL
Enter
Select new entries button
Fiscal year :2008
Exchange rate type :select
B (Bank selling rate)
Once budgeting is completed at end user are a select version locked
– So that no body can change budget figures.
Select save button or Ctrl+S
Press enter to save in your request
Select back arrow
Planning is made attend user area after planning’s completed we
select version locked check box , no body can change planned figures.
COST ELEMENT ACCOUNTING:
To update CO
records / sub modules cost elements are required
There are 2
types of cost elements
1. Primary cost element
|
2 Secondary cost elements
|
A)Primary cost elements are our general ledger accounts
|
A)Secondary cost elements are other than
general ledger accounts
|
B) Posting to primary cost elements are
possiable
|
B) Postings to secondary cost elements
are not possible. They are used to allocations / Settlements
|
Dept C Dept
A Dept B
(Service Dept) (Production
Depts)
Salaries 100000
Wages 200000
Power 5000
In the month end,
by using secondary cost element, we allocate costs from service to
production Depts.
COST ELEMENT CATEGORIES
PRIMARY
COST ELEMENT CATEGORIES:
1. Primary
cost / costs redacting revenues. This used for expenditure accounts
3. Accrual / Deferral
per surcharge :This is used for month end provisions only in CO
11. Revenues:
This is used for income accounts
12. Sales Deduction: This is used for expenditure accounts like sales
commission Trade discount where CO-Profitability analysis module is activated
22. External settlement( Settlement from CO – FI): This is used
for allocation of internal order
settlement to GL Accounts / Assets.
SECONDARY
COST ELEMENT CATEGORIES:
21. Internal settlement (Settlement from CO to CO) This is used for
allocation of internal order settlement
cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process
calculations is product costing.
41. Overheads rates :This is used for
calculation of raw material overhead rate /
Production
overhead rate in product costing .
42. Assessment: This is used for allocation of primary cost
element posting and secondary cost
postings from one cost center to other cost centers.
43. Internal Activity Allocation: This is used for calculation of
activity types in production cost.
Eg: Machine
hours rate / labour hour rate in product costing.
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